---
title: How to add and manage sessions
description: Learn how to create and manage sessions on vFairs. This article also covers editing and bulk actions to manage sessions easily.
---
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# How to add and manage sessions
## Learn how to create and manage sessions on vFairs. This article also covers editing and bulk actions to manage sessions easily.
A **session** in vFairs is a scheduled event or presentation part of your overall event agenda. It can include keynote addresses, panel discussions, webinars, or on-demand videos. Sessions help structure the content of your event, enabling attendees to easily navigate the different segments and choose which ones to attend based on their interests.
### Table of Contents
[Adding a New Session](https://help.vfairs.com/knowledge/how-to-add-and-manage-sessions#add-session)
[Update Sessions](https://help.vfairs.com/knowledge/how-to-add-and-manage-sessions#update-session)
---
#### Adding a New Session
To add a new session to your vFairs event, follow these steps:
1. From the left navigation panel, select **Session Listing** under the Agenda and Speakerssection.
#### 
2. Click the **+ Add Session** button to start creating a new session.
3. Use the form to input details for your session.
**Refer to the table below for descriptions of each field:**
| **Field** | **Description** |
| --- | --- |
| **Session Title** | The name of the session displayed to attendees. |
| **Description** | A brief summary of what the session will cover. Formatting tools are available for customization. |
| **Session Type** | Defines the format of the session (On-Demand Video, Webinar, etc.). |
| **Session Track** | Group the session under a specific theme or track (optional). By default, an "All Sessions" track exists in every event which is auto-selected upon creation of session. This can however be edited as per an event's requirement. |
| **Language** | The language the session will be held in. |
| **Replay URL** | If the session is available on demand, provide a link to the session recording. |
| **Video Library** | Select an uploaded video from your existing media library for on-demand or semi-live sessions. |
**Automated Zoom Webinar:** A live Zoom webinar accessible to attendees during the scheduled session time, offering either an embedded experience within the platform or an external redirection to Zoom.
**Automated Zoom Meeting:** A live Zoom meeting accessible to attendees during the scheduled session time, offering either an embedded experience within the platform or an external redirection to Zoom.
**On-Demand Session**: A pre-recorded session that attendees can watch at any time during the event.
**Semi-Live Session**: A pre-recorded session that is scheduled to play at a specific time, simulating a live experience for attendees.
**Message/Title:** Used to display plain messages within the sessions listing area. For example: To highlight “Breaks” in the agenda.
4\. Upload a session video file, provide a replay URL, or link content from the **Video Library**.
5\. In the **Advanced Settings**, there are additional options to fine-tune the session:
| **Field** | **Description** |
| --- | --- |
| **Handouts** | Attach downloadable files such as PDFs or presentations for attendees to access during the session.  |
| **Session Tabs** | Add interactive tabs for additional content, resources, or Q&A features during the session. |
| **Session ID** | A unique identifier for the session, automatically generated or manually entered for tracking purposes. |
| **Survey** | Attach a survey to gather attendee feedback post-session. |
| **Poll (Mobile Only)** | Add a poll that mobile users can interact with during the session. |
| **No. of Seats** | Set a limit on the number of participants allowed to attend the session (optional). **Note**: "Enable Save a Seat for Sessions" toggle has to be enabled from the sessions specific settings for the functionality to show up in the sessions creation drawer. |
| **Keywords** | Assign relevant keywords to the session to help attendees search and find it more easily. |
| **Location Name** | Specify a physical or virtual location name for the session if applicable. |
| **Location URL** | Provide a URL link for the session’s virtual or external location. |
| **Upload File** | Upload additional materials for the session such as videos or documents. |
| **Floor Plan** | Link the session to a specific location on the event’s virtual venue floor plan (if applicable). |
| **Status** | Toggle the session’s status (active or inactive). |
| **Show in Landing Page Agenda** | Enable or disable whether the session appears in the event’s public agenda on the landing page. |
| **Enable Q&A** | Enable Q&A functionality for the session, allowing attendees to ask questions. |
| **Show Q&A In Listing** | Show Q&A for the session directly in the event’s session listings. |
| **Open URL in App Webview** | Opens the provided URL within the event’s mobile app for easy access by attendees. |
**6\.** Once all fields are complete, click **Save Session** to finalize and add it to the event.
#### How to Edit a Session
Here's how you can edit a session:
1. In the list of sessions, search for the session you want to update.
2. Click the pencil icon next to the session title.
3. This will open the **Update Session** form.
4. Modify the session title, description, session type, and session track.
5. Adjust the advanced settings as needed (e.g. handouts, session tabs, surveys, etc.)
6. Click "Save" to apply your changes.
---
### Managing Sessions
Here are some actions you can take to manage your sessions
#### **Reorder Sessions**
Here's how you can reorder the sequence of your sections:
- Locate the **Reorder** button at the top of the session listing.
- Click the **Reorder** button to enable the drag-and-drop function.
- Drag sessions into the desired order by clicking and holding on the session name, then moving it up or down the list.
- Once satisfied with the order, click the "Done Reordering" button on the top.
#### **Search & filter Sessions**
If you need to find sessions quickly, you can use the search bar to search by keywords.
Alternatively, you can filter sessions.
- Click on the **Filters** button located next to the search bar.
- From the drop-down menu, select the relevant filters:
- **Session Type**: Choose between live, on-demand, or pre-recorded sessions.
- **Track**: Select specific tracks to view sessions associated with that track.
- **Language**: Filter by the language of the session.
- **Status**: Filter sessions by status (e.g., active, inactive).
- The list will update as you select a drop-down option.
- Clear the filters if needed by clicking the **Clear all** link next to the "Applied Filters" list.
#### **Bulk editing sessions**
You can also take some bulk actions on the sessions. These are:
- **Delete**: Permanently remove the selected sessions.
- **Deactivate**: Remove the sessions from the active agenda.
- **Export**: Download details of the selected sessions in CSV format.
- **Generate QR Codes**: Create QR codes for the selected sessions.
- **Set Sequence by Start Time**: Reorder sessions automatically by start time.
Here's how to go about it:
- Select multiple sessions by checking the box next to each session title.
- Once you’ve selected the sessions, click on "More" to reveal the bulk actions:
- Click on the desired bulk action.
- Confirm the action when prompted (e.g., confirm deletion or deactivation).
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