--- title: How to Attach a Custom PDF Document to System Emails description: Pdf, Attachment --- [Skip to content](https://help.vfairs.com/knowledge/how-to-attach-a-custom-pdf-document-to-system-emails#main-content) English Show submenu for translations [Customer portal](https://support.vfairs.com/care?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Customer portal](https://support.vfairs.com/care) Welcome to vFairs Help Center - There are no suggestions because the search field is empty. 1. [Help Center](https://help.vfairs.com/knowledge?hsLang=en) 2. [Marketing](https://help.vfairs.com/knowledge/marketing?hsLang=en) # How to Attach a Custom PDF Document to System Emails ## This article guides you through the process of creating a custom PDF document template and attaching it to a system User Signup email within the vFairs platform. This allows you to personalize attendee invitation letters or other communications with dynamic, personalized PDF attachments. ### Create a Document Template **Step 1:** Navigate to the Marketing section in the left-hand menu, then select System Documents. ![](https://help.vfairs.com/hs-fs/hubfs/image-png-May-11-2026-08-18-31-2131-AM.png?width=870&height=490&name=image-png-May-11-2026-08-18-31-2131-AM.png) **Step 2:** Click the + Create Document Template button to begin creating a new document. ![](https://help.vfairs.com/hs-fs/hubfs/image-png-May-11-2026-08-18-42-6969-AM.png?width=870&height=490&name=image-png-May-11-2026-08-18-42-6969-AM.png) **Step 3:** Enter a Title for your document template in the provided field. For example, 'Registered Attendee Template'. ![](https://help.vfairs.com/hs-fs/hubfs/image-png-May-11-2026-08-19-19-2292-AM.png?width=870&height=490&name=image-png-May-11-2026-08-19-19-2292-AM.png) **Step 4:** Drag and drop content blocks from the right-hand panel onto the template area to design your document. For example, drag a Heading block. ![](https://help.vfairs.com/hs-fs/hubfs/image-png-May-11-2026-08-19-26-4813-AM.png?width=870&height=490&name=image-png-May-11-2026-08-19-26-4813-AM.png) **Step 5:** To insert dynamic data, type '@' and select a relevant merge tag from the dropdown list. For instance, select 'Primary Tags \> Email' to display the attendee's email. ![](https://help.vfairs.com/hs-fs/hubfs/image-png-May-11-2026-08-19-35-4544-AM.png?width=870&height=490&name=image-png-May-11-2026-08-19-35-4544-AM.png) **Step 6:** Once you have finished designing your document template, click the Save icon at the bottom left of the screen. ![](https://help.vfairs.com/hs-fs/hubfs/image-png-May-11-2026-08-19-44-6570-AM.png?width=870&height=490&name=image-png-May-11-2026-08-19-44-6570-AM.png) A 'Document template saved' confirmation will appear. ### Attach the Document Template to a System Email **Step 7:** From the left-hand menu, navigate to Marketing and then select System Emails. ![](https://help.vfairs.com/hs-fs/hubfs/image-png-May-11-2026-08-19-58-8971-AM.png?width=870&height=490&name=image-png-May-11-2026-08-19-58-8971-AM.png) **Step 8:** Head over to 'User Sign Up' email and click the Edit icon (pencil) in the 'Actions' column. ![](https://help.vfairs.com/hs-fs/hubfs/image-png-May-11-2026-08-20-18-7971-AM.png?width=870&height=490&name=image-png-May-11-2026-08-20-18-7971-AM.png) **Step 9:** Scroll down to the PDF Document section. From the dropdown menu, select the document template you created earlier (e.g., 'Registered Attendee Template'). ![](https://help.vfairs.com/hs-fs/hubfs/image-png-May-11-2026-08-20-32-7296-AM.png?width=870&height=490&name=image-png-May-11-2026-08-20-32-7296-AM.png) **Step 10:** Click Continue to proceed to the email content editor. **![](https://help.vfairs.com/hs-fs/hubfs/image-png-May-11-2026-08-20-42-7510-AM.png?width=870&height=490&name=image-png-May-11-2026-08-20-42-7510-AM.png)Step 11:** In the email editor, ensure the email content is as desired. The selected PDF document will be attached automatically. Click Save to apply your changes. #### **Important Notes** The 'PDF Document' field will only display templates created under Marketing \> System Documents \>User Sign Up Email Template Ensure your document template contains all necessary information and merge tags for personalization. - [Organization Management](https://help.vfairs.com/knowledge/organization-management?hsLang=en) - [Event Setup & Navigation](https://help.vfairs.com/knowledge/event-setup-navigation?hsLang=en#main-content) - [Document Library](https://help.vfairs.com/knowledge/event-setup-navigation?hsLang=en#document-library) - [Translations And Labels](https://help.vfairs.com/knowledge/event-setup-navigation?hsLang=en#translations-and-labels) - [Attendee Management](https://help.vfairs.com/knowledge/attendee-management?hsLang=en) - [Agenda Management](https://help.vfairs.com/knowledge/agenda-management?hsLang=en#main-content) - [Session Management](https://help.vfairs.com/knowledge/agenda-management?hsLang=en#session-management) - [Speaker Management](https://help.vfairs.com/knowledge/agenda-management?hsLang=en#speaker-management) - [Speaker Management](https://help.vfairs.com/knowledge/speaker-management?hsLang=en) - [Event Website & Landing Pages](https://help.vfairs.com/knowledge/event-website-landing-pages?hsLang=en#main-content) - [Web Page Management](https://help.vfairs.com/knowledge/event-website-landing-pages?hsLang=en#web-page-management) - [Registration & Ticketing](https://help.vfairs.com/knowledge/registration-ticketing?hsLang=en#main-content) - [Registration](https://help.vfairs.com/knowledge/registration-ticketing?hsLang=en#registration) - [Ticketing](https://help.vfairs.com/knowledge/registration-ticketing?hsLang=en#ticketing) - [Payments](https://help.vfairs.com/knowledge/registration-ticketing?hsLang=en#payments) - [Exhibitor Management](https://help.vfairs.com/knowledge/exhibitor-management?hsLang=en#main-content) - [Booth Negotiation](https://help.vfairs.com/knowledge/exhibitor-management?hsLang=en#booth-negotiation) - [Task Management](https://help.vfairs.com/knowledge/exhibitor-management?hsLang=en#task-management) - [Booth Management](https://help.vfairs.com/knowledge/exhibitor-management?hsLang=en#booth-management) - [Document / Video](https://help.vfairs.com/knowledge/exhibitor-management?hsLang=en#document-video) - [Jobs](https://help.vfairs.com/knowledge/exhibitor-management?hsLang=en#jobs) - [Sponsor Management](https://help.vfairs.com/knowledge/sponsor-management?hsLang=en) - [Networking](https://help.vfairs.com/knowledge/networking?hsLang=en#main-content) - [Chat](https://help.vfairs.com/knowledge/networking?hsLang=en#chat) - [Chat Queue](https://help.vfairs.com/knowledge/networking?hsLang=en#chat-queue) - [Video Matchmaking](https://help.vfairs.com/knowledge/networking?hsLang=en#video-matchmaking) - [Reports](https://help.vfairs.com/knowledge/networking?hsLang=en#reports) - [Meeting](https://help.vfairs.com/knowledge/networking?hsLang=en#meeting) - [Engagement](https://help.vfairs.com/knowledge/engagement?hsLang=en#main-content) - [Certificate Management](https://help.vfairs.com/knowledge/engagement?hsLang=en#certificate-management) - [Scavenger Hunt](https://help.vfairs.com/knowledge/engagement?hsLang=en#scavenger-hunt) - [Notifications](https://help.vfairs.com/knowledge/engagement?hsLang=en#notifications) - [Survey](https://help.vfairs.com/knowledge/engagement?hsLang=en#survey) - [LeaderBoard](https://help.vfairs.com/knowledge/engagement?hsLang=en#leaderboard) - [Quiz](https://help.vfairs.com/knowledge/engagement?hsLang=en#quiz) - [Reports & Analytics](https://help.vfairs.com/knowledge/reports-analytics?hsLang=en#main-content) - [Registration and Ticketing](https://help.vfairs.com/knowledge/reports-analytics?hsLang=en#registration-and-ticketing) - [User Journey Tracker](https://help.vfairs.com/knowledge/reports-analytics?hsLang=en#user-journey-tracker) - [Post Event PDF Report](https://help.vfairs.com/knowledge/reports-analytics?hsLang=en#post-event-pdf-report) - [Survey](https://help.vfairs.com/knowledge/reports-analytics?hsLang=en#survey) - [Cross Event Report & Reporting 360](https://help.vfairs.com/knowledge/reports-analytics?hsLang=en#cross-event-report-reporting-360) - [Marketing](https://help.vfairs.com/knowledge/marketing?hsLang=en#main-content) - [Email Campaigns](https://help.vfairs.com/knowledge/marketing?hsLang=en#email-campaigns) - [System Emails](https://help.vfairs.com/knowledge/marketing?hsLang=en#system-emails) - [SMS Campaign](https://help.vfairs.com/knowledge/marketing?hsLang=en#sms-campaign) - [AI Assistant](https://help.vfairs.com/knowledge/marketing?hsLang=en#ai-assistant) - [Social Meta](https://help.vfairs.com/knowledge/marketing?hsLang=en#social-meta) - [Web Notifications](https://help.vfairs.com/knowledge/marketing?hsLang=en#web-notifications) - [Accommodation & Budget Management](https://help.vfairs.com/knowledge/accommodation-budget-management?hsLang=en#main-content) - [Accommodation](https://help.vfairs.com/knowledge/accommodation-budget-management?hsLang=en#accommodation) - [Attendee Mobile App](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#main-content) - [Event Assistant](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#event-assistant) - [Getting Started & App Access](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#getting-started-app-access) - [Build & Customize Your App](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#build-customize-your-app) - [Legacy App](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#legacy-app) - [Sessions & Event Content](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#sessions-event-content) - [Engagement & Networking](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#engagement-networking) - [Event Operations & Insights](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#event-operations-insights) - [Lead Capture App](https://help.vfairs.com/knowledge/lead-capture-app?hsLang=en#main-content) - [Reporting 360](https://help.vfairs.com/knowledge/lead-capture-app?hsLang=en#reporting-360) - [Badge Printing & Check-in App](https://help.vfairs.com/knowledge/badge-printing-check-in-app?hsLang=en#main-content) - [Printers](https://help.vfairs.com/knowledge/badge-printing-check-in-app?hsLang=en#printers) - [Badge Design](https://help.vfairs.com/knowledge/badge-printing-check-in-app?hsLang=en#badge-design) - [Integrations](https://help.vfairs.com/knowledge/integrations?hsLang=en#main-content) - [Custom Workflow](https://help.vfairs.com/knowledge/integrations?hsLang=en#custom-workflow) - [E-commerce](https://help.vfairs.com/knowledge/e-commerce?hsLang=en#main-content) - [Product Management](https://help.vfairs.com/knowledge/e-commerce?hsLang=en#product-management) - [Allowance Negotiation](https://help.vfairs.com/knowledge/e-commerce?hsLang=en#allowance-negotiation) - [Venue Builder](https://help.vfairs.com/knowledge/venue-builder?hsLang=en) - [Abstract Management](https://help.vfairs.com/knowledge/abstract-management?hsLang=en) - [Group Meeting](https://help.vfairs.com/knowledge/group-meeting?hsLang=en) - [Exhibitor Portal](https://help.vfairs.com/knowledge/exhibitor-portal?hsLang=en#main-content) - [Booth](https://help.vfairs.com/knowledge/exhibitor-portal?hsLang=en#booth) - [Search Attendee](https://help.vfairs.com/knowledge/search-attendee?hsLang=en) - [Data Tags](https://help.vfairs.com/knowledge/data-tags?hsLang=en) - [Organization Website](https://help.vfairs.com/knowledge/organization-website?hsLang=en) - [AI Tools](https://help.vfairs.com/knowledge/ai-tools?hsLang=en) [![vfairs-logo-landscape-gradient-5 (3)-1](https://help.vfairs.com/hs-fs/hubfs/vfairs-logo-landscape-gradient-5%20(3)-1.webp?width=107&height=44&name=vfairs-logo-landscape-gradient-5%20(3)-1.webp "vfairs-logo-landscape-gradient-5 (3)-1")](http://vfairs.com) vfairs.com Help Center Copyright © 2026, vFairs LLC