--- title: How to Generate and Download Invoices for Approved Allowance Negotiation Worksheets description: Learn how to generate and download invoices for approved Allowance Negotiation worksheets. This guide walks you through accessing the feature, downloading the PDF, and understanding the invoice details. --- [Skip to content](https://help.vfairs.com/knowledge/how-to-generate-and-download-invoices-for-approved-allowance-negotiation-worksheets#main-content) English Show submenu for translations [Customer portal](https://support.vfairs.com/care?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Customer portal](https://support.vfairs.com/care) Welcome to vFairs Help Center - There are no suggestions because the search field is empty. 1. [Help Center](https://help.vfairs.com/knowledge?hsLang=en) 2. [E-commerce](https://help.vfairs.com/knowledge/e-commerce?hsLang=en) 3. [Allowance Negotiation](https://help.vfairs.com/knowledge/e-commerce?hsLang=en#allowance-negotiation) # How to Generate and Download Invoices for Approved Allowance Negotiation Worksheets ## Learn how to generate and download invoices for approved Allowance Negotiation worksheets. This guide walks you through accessing the feature, downloading the PDF, and understanding the invoice details. #### **Overview** The **Invoice Generation** feature allows **Event Owners and Admins** to download invoices for **approved** allowance negotiation worksheets. These invoices contain booth-related details, all negotiated product items, final allowance values, and total amounts. Once a worksheet is **approved**, the **Download Invoice** icon appears in the **Action** column, allowing users to generate a **PDF invoice** instantly. #### **Step-by-Step Guide** ### **1. Accessing the Allowance Negotiation Tab** - Navigate to the **E-commerce Module** in the side panel. - Click on the **Allowance Negotiation** tab. - Locate the list of supplier/vendor worksheets. - Find a worksheet with the **Approved** status (all items accepted). ![image (10)](https://help.vfairs.com/hs-fs/hubfs/image%20(10).png?width=688&height=158&name=image%20(10).png) ### **2. Downloading an Invoice** - In the **Action** column, locate the **Download Invoice** icon. - If the worksheet is **not yet approved**, the icon will remain disabled. - Click the **Download Invoice** icon to generate and download a **PDF invoice**. ### **3. Understanding the Invoice Format** The downloaded **PDF invoice** includes: - **Booth Information:** Details related to the booth associated with the worksheet. - **Product Table:** A structured table displaying: - Product Name - Quantity - Price - Final Allowance Value - Total Amount - **Approval Details:** Timestamped approval information from both **Distributor** and **Supplier**.   ![image (11)-1](https://help.vfairs.com/hs-fs/hubfs/image%20(11)-1.png?width=688&height=462&name=image%20(11)-1.png) ![image (12)](https://help.vfairs.com/hs-fs/hubfs/image%20(12).png?width=688&height=176&name=image%20(12).png) ### **4. Verifying the Invoice** - Ensure the **layout is in landscape mode**. - Check that **booth details and product information** are correctly displayed. - Confirm all **items, quantities, and final allowance values** match the approved worksheet. - Clicking the **Download Invoice** icon should instantly generate and download the invoice. #### **Access Control** - ✅ **Event Owners** – Can generate and download invoices. - ✅ **Admins** – Can generate and download invoices. - ❌ **Booth Admins** – Do **not** have access to download invoices. #### **Troubleshooting** 🔹 If the **Download Invoice** icon is disabled, ensure all items in the worksheet are **approved**. 🔹 If invoice details appear incorrect, verify the Allowance Negotiation worksheet. 🔹 If the invoice fails to download, try refreshing the page or contact support. 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