---
title: How to Manage Group Check-Ins and Badge Printing in the vFairs Onsite App
description: Learn how to check in, check out, and print badges for group registrations in the vFairs Onsite App.
---

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1. [Help Center](https://help.vfairs.com/knowledge?hsLang=en)
2. [Badge Printing & Check-in App](https://help.vfairs.com/knowledge/badge-printing-check-in-app?hsLang=en)

# How to Manage Group Check-Ins and Badge Printing in the vFairs Onsite App

## Learn how to manage group registrations in the vFairs Onsite App, including bulk badge printing, group check-ins, and group check-outs.

### **Table of Contents**

1. [Enabling Group Check-In and Badge Printing](https://help.vfairs.com/knowledge/how-to-manage-group-check-ins-and-badge-printing-in-the-vfairs-onsite-app#:~:text=Group%20Leader%20Behavior-,Enabling%20Group%20Check%2DIn%20and%20Badge%20Printing,-Before%20using%20this)
2. [Accessing a Group](https://help.vfairs.com/knowledge/how-to-manage-group-check-ins-and-badge-printing-in-the-vfairs-onsite-app#:~:text=Group%20Listing%20screen.-,Accessing%20a%20Group,-Groups%20can%20be)
3. [Understanding the Group Listing Screen](https://help.vfairs.com/knowledge/how-to-manage-group-check-ins-and-badge-printing-in-the-vfairs-onsite-app#:~:text=Group%20Listing%20screen.-,Understanding%20the%20Group%20Listing%20Screen,-The%20Group%20Listing)
4. [Printing Badges for Group Members](https://help.vfairs.com/knowledge/how-to-manage-group-check-ins-and-badge-printing-in-the-vfairs-onsite-app#:~:text=the%20same%20time.-,Printing%20Badges%20for%20Group%20Members,-When%20the%20Onsite)
5. [Checking In Group Members](https://help.vfairs.com/knowledge/how-to-manage-group-check-ins-and-badge-printing-in-the-vfairs-onsite-app#:~:text=at%20a%20time.-,Checking%20In%20Group%20Members,-When%20the%20Onsite)
6. [Checking Out Group Members](https://help.vfairs.com/knowledge/how-to-manage-group-check-ins-and-badge-printing-in-the-vfairs-onsite-app#:~:text=the%20same%20operation.-,Checking%20Out%20Group%20Members,-To%20check%20out)
7. [Group Leader Behavior](https://help.vfairs.com/knowledge/how-to-manage-group-check-ins-and-badge-printing-in-the-vfairs-onsite-app#:~:text=be%20selected%20together.-,Group%20Leader%20Behavior,-The%20app%20includes)

### **Enabling Group Check-In and Badge Printing**

Before using this feature, you must enable it from the Event Backend.

1. Navigate to **Badge Printing App**.
2. Click **Badge Printing Settings**.
3. Open the **Others** tab.
4. Enable the toggle **Enable Group Badge Printing and Check-In**.
5. Save your changes.
   
   ![](https://help.vfairs.com/hs-fs/hubfs/Enable%20Group%20Badge%20Printing%20and%20Check%20In-png.png?width=553&height=315&name=Enable%20Group%20Badge%20Printing%20and%20Check%20In-png.png)

Once enabled, the Onsite App will automatically detect when an attendee belongs to a group registration and display the Group Listing screen.

### **Accessing a Group**

Groups can be accessed using any of the standard attendee lookup methods available in the Onsite App, including:

- QR Code Scanning
- Search by Name
- Facial Recognition (if enabled)
- User Listing

When a group member or group leader is identified, the app will automatically open the **Group Listing** screen.

![](https://help.vfairs.com/hs-fs/hubfs/IMG_0992-portrait-png.png?width=275&height=514&name=IMG_0992-portrait-png.png)

### **Understanding the Group Listing Screen**

The Group Listing screen displays all members belonging to the same registration group.

Key behaviors:

- The **Group Leader** is always displayed at the top of the list.
- All group members are displayed underneath the leader.
- Members can be individually selected or deselected.
- Available actions depend on the app mode and the current status of selected members.

This screen allows event staff to perform actions for multiple group members at the same time.

### **Printing Badges for Group Members**

When the Onsite App is in **Badge Printing Mode**:

1. Open a group through any supported lookup method.
2. Select the members whose badges you want to print.
3. Tap **Print Badges**.  
   ![](https://help.vfairs.com/hs-fs/hubfs/IMG_0993-portrait-png.png?width=275&height=514&name=IMG_0993-portrait-png.png)

You can:

- Print badges for the entire group
- Print badges for specific members only

This allows event staff to quickly process large groups without printing badges one attendee at a time.

### **Checking In Group Members**

When the Onsite App is in **Check-In Mode**:

1. Open a group through any supported lookup method.
2. Select one or more attendees who are not currently checked in.
3. Tap **Check In**.  
   ![](https://help.vfairs.com/hs-fs/hubfs/IMG_0994-portrait-png.png?width=275&height=514&name=IMG_0994-portrait-png.png)

The selected attendees will be checked into the event immediately.

**Dynamic Selection Behavior**

The Group Listing screen only allows actions on attendees with the same attendance status.

For example:

- If you select attendees who are **Not Checked In**, the action button will display **Check In**.
- If you select attendees who are **Checked In**, the action button will display **Check Out**.

This prevents accidental mixing of check-in and check-out actions within the same operation.

### **Checking Out Group Members**

To check out attendees:

1. Open the Group Listing screen.
2. Select one or more attendees who are currently checked in.
3. Tap **Check Out**.  
   ![](https://help.vfairs.com/hs-fs/hubfs/IMG_0995-portrait-png.png?width=275&height=514&name=IMG_0995-portrait-png.png)

The selected attendees will be checked out immediately.

As with check-ins, only attendees with the same status can be selected together.

### **Group Leader Behavior**

The app includes special behavior to simplify group processing.

**When a Group Member Is Selected**

If a group member is:

- Scanned
- Searched
- Selected from User Listing

Only that attendee will be selected by default on the Group Listing screen.

**When a Group Leader Is Selected**

If the Group Leader is:

- Scanned
- Searched
- Selected from User Listing

The entire group will be automatically selected.

This helps event staff quickly process complete groups for badge printing, check-ins, or check-outs.

You can still modify the selection manually before performing any action.

### **Conclusion**

Group Badge Printing and Check-In simplifies the management of group registrations by allowing event staff to process multiple attendees from a single screen. Whether printing badges, checking attendees in, or checking them out, the Group Listing screen provides a fast and efficient way to manage large groups during event registration.

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