--- title: How to review and approve exhibitor task submissions description: Learn how to open booth responses, check files and answers, and request changes when needed. --- [Skip to content](https://help.vfairs.com/knowledge/how-to-review-and-approve-exhibitor-task-submissions#main-content) English Show submenu for translations [Customer portal](https://support.vfairs.com/care?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Customer portal](https://support.vfairs.com/care) Welcome to vFairs Help Center - There are no suggestions because the search field is empty. 1. [Help Center](https://help.vfairs.com/knowledge?hsLang=en) 2. [Exhibitor Management](https://help.vfairs.com/knowledge/exhibitor-management?hsLang=en) # How to review and approve exhibitor task submissions ## Learn how to open booth responses, check files and answers, and request changes when needed. After assigning a task, use its submissions page to check which booths have responded and to review work that requires approval. **Open a task's submissions** 1\. Open **Task Manager**. 2\. Select the task row, its **Completion** percentage, or its **eye icon**. 3\. Review the task summary, including task name, ID, category, due date, priority, approval status, and **Overall progress**. 4\. Search submissions by booth or contact, or filter by **All**, **Not started**, **In progress**, **Submitted**, **Approved**, **Changes requested**, or **Overdue**. 5\. Select **Has new notes** to focus on booths with unread messages. The submission list displays **Booth**, **Contact**, **Status**, **Stage**, **Submitted**, **Last update**, and **Assigned Via**. Assigned Via identifies assignments made to all booths or manually. **Inspect a booth's response** 1\. Select a submission row or its eye icon. 2\. In the submission drawer, read the task description and review the exhibitor's files and answers. 3\. Check the approval flow and conversation for previous feedback. Unanswered required fields are identified as **Not provided**. ![](https://help.vfairs.com/hs-fs/hubfs/image-png-Nov-04-2026-06-02-28-5040-AM.png?width=1251&height=440&name=image-png-Nov-04-2026-06-02-28-5040-AM.png) **Approve a submission or request changes** 1\. For a **Submitted** row, select its status badge to open the quick-review pop-up. Alternatively, open the submission drawer and review its **Approval flow** section. 2\. To accept the submission, select **Approve**. 3\. To return it for correction, enter a clear **Note to exhibitor** or rejection reason, then select **Request changes** or **Send rejection**, as shown in the selected view. ![](https://help.vfairs.com/hs-fs/hubfs/image-png-Nov-04-2026-06-11-00-6029-AM.png?width=1254&height=565&name=image-png-Nov-04-2026-06-11-00-6029-AM.png)   **Important:** A reason is required when requesting changes. Only approvers in the active stage can approve or request changes. In a staged flow, approval sends the submission to the next stage until the final stage is approved. **Reply to the exhibitor** 1\. In the submission drawer, find **Conversation**. 2\. Enter your message in **Reply to exhibitor** and select **Send**. If changes are requested, the booth sees the feedback and can resubmit. Earlier rounds remain available under **Previous review cycles**. Unread exhibitor messages are marked **New**. ![](https://help.vfairs.com/hs-fs/hubfs/image-png-Nov-04-2026-06-12-04-1006-AM.png?width=725&height=920&name=image-png-Nov-04-2026-06-12-04-1006-AM.png) **How to manage task priorities, categories, and statuses** *Customize task labels and understand organizer-side progress indicators.* Organizers can manage the priority levels and categories used when creating tasks. The Task Manager also displays two different types of status: one for the overall task and one for each booth's submission. **Change priority levels and categories** 1\. In the left sidebar, select **Task Settings**. 2\. Under **Priority Levels**, use the pencil icon to edit a label, select a **Color**, switch **Enabled** on or off, or delete an item. 3\. To add a priority, enter a label in the last row, choose a color, and select **Add**. 4\. Under **Categories**, edit, enable or disable, delete, or add items in the same way. Categories do not have a color setting. ![](https://help.vfairs.com/hs-fs/hubfs/image-png-Nov-04-2026-06-16-09-4882-AM.png?width=1427&height=1194&name=image-png-Nov-04-2026-06-16-09-4882-AM.png) **Note:** Disabled priorities or categories remain saved but are hidden when a task creator chooses from the lists. **Understand task statuses** | Status | What it means | | --- | --- | | Not Started | The task is published but no booth has acted on it. | | In Progress | At least one booth has started the task. | | Complete | All work on the task is done. | | Overdue | The deadline has passed and the task is not complete. This is displayed instead of the other task statuses. | **Understand individual booth submission statuses** | Status | What it means | | --- | --- | | Not started | The booth has not opened the task. | | In progress | The booth has started but has not submitted it. | | Submitted | The booth has sent the response for review. | | Changes requested | A reviewer requested corrections; the booth needs to resubmit. | | Approved | All required approval stages have passed. | | Complete | The response is done and does not require approval. | | Overdue (filter) | The deadline has passed and the response is not yet approved or complete. |   - [Organization Management](https://help.vfairs.com/knowledge/organization-management?hsLang=en) - [Event Setup & Navigation](https://help.vfairs.com/knowledge/event-setup-navigation?hsLang=en#main-content) - [Document Library](https://help.vfairs.com/knowledge/event-setup-navigation?hsLang=en#document-library) - [Translations And Labels](https://help.vfairs.com/knowledge/event-setup-navigation?hsLang=en#translations-and-labels) - 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