---
title: How to Set Up Meeting Types
description: Meeting Types allow organizers to control how meetings are conducted—whether virtual, physical, or both. By configuring these options, you provide flexibility to participants and ensure meetings align with your event format.
---

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# How to Set Up Meeting Types

## The Meeting Types feature allows organizers to define how meetings will be conducted during an event. This helps participants choose whether they want to meet virtually or in person, based on event setup and availability.

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#### **Types of Meetings**

There are two primary meeting types:

### **1. Virtual Meetings**

- Meetings conducted via a **virtual link**.
- Ideal for remote participants.

### **2. Physical Meetings**

- Meetings conducted at a **defined location** (room, booth, etc.).
- Used for in-person interactions at physical or hybrid events.

---

#### **How to Add Meeting Types**

1. Go to your **Event Backend**.
2. Navigate to **Networking → Meetings**.
3. Open the **Meeting Types** section.
4. Click **Add Meeting Type**.  
   ![](https://help.vfairs.com/hs-fs/hubfs/image-png-Apr-27-2026-11-18-43-1804-AM.png?width=670&height=342&name=image-png-Apr-27-2026-11-18-43-1804-AM.png)
5. Enter the following details: 
     - **Meeting Type Name** (e.g., Virtual Call, Booth Meeting, In-Person Meeting)
     - **Meeting Type** (select either *Virtual* or *Physical*)
     - ![](https://help.vfairs.com/hs-fs/hubfs/image-png-Apr-27-2026-11-21-13-6208-AM.png?width=352&height=268&name=image-png-Apr-27-2026-11-21-13-6208-AM.png)
6. Click **Save**.

---

#### **Default Meeting Types (Based on Event Type)**

When an event is created, the system automatically adds meeting types:

| Event Type | Default Meeting Types |
| --- | --- |
| **In-Person** | Physical Meetings |
| **Hybrid** | Physical + Virtual Meetings |
| **Virtual** | Virtual Meetings |

---

#### **Customizing Meeting Types**

- Organizers can add additional meeting types as needed.
- Example: 
    - “VIP In-Person Meeting”
    - “Quick Virtual Chat”
    - “Booth Demo Session”

---

#### **Where Meeting Types Are Used**

- During **meeting creation**, users will see available meeting types.
- Users can select their **preferred meeting method** (virtual or physical).
- The selected type determines whether: 
    - A **meeting link** is used (virtual), or
    - A **location** is assigned (physical).

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