How to Sync Meeting Bookings with 3rd Party Calendars

In this article, we will walk you through the steps to sync your meeting bookings with third-party calendars like Google Calendar.

Overview

vFairs provides the ability to sync your group meeting bookings with third-party calendars such as Google Calendar. This ensures that your scheduled meetings are seamlessly integrated into your existing calendar system, making it easier to manage and track appointments without switching between platforms.

✅ Steps to Sync Meeting Bookings with 3rd Party Calendars

🔹 Step 1: Ensure Group Meeting Settings Are Enabled

1. Log in to your vFairs event backend using your organizer credentials.

2. Ensure that all necessary group meeting settings are enabled in the backend to allow for meeting bookings and synchronization.

   

🔹 Step 2: Log In to the Event Frontend

1. After ensuring the settings are configured, log in to your event frontend using your login credentials.

🔹 Step 3: Open the Chat Booking Widget

1. Once logged in to the event frontend, look for the Chat Booking Widget, which is usually located at the top right of your event screen.

2. Click on the Chat Booking Widget to open the booking interface.

🔹 Step 4: Select the Calendar Icon

1. In the Chat Booking Widget popup, you will see a calendar icon. Click on this icon to access the calendar syncing options.

🔹 Step 5: Choose the Third-Party Calendar to Sync

1. After clicking the calendar icon, you will be prompted to select the third-party calendar you wish to sync with.

   • For example, you can select Google Calendar as your preferred calendar option.

2. Once selected, your meeting bookings will automatically sync with the chosen third-party calendar.

🧠 What Happens After Syncing with a Third-Party Calendar?

• Real-Time Syncing: Once synced, any meeting booking made through the Chat Booking Widget will appear in your selected Google Calendar or other third-party calendar.

• Seamless Integration: You can view and manage your meetings from your preferred calendar platform without needing to manually input the details.

• Automatic Updates: If any changes are made to your meetings, they will automatically reflect in both the vFairs platform and your synced calendar.