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How to Set Up and Use the Swag Bag Feature

The Swag Bag feature allows organizers to provide attendees with downloadable resources and promotional materials from exhibitors during an online event. These resources can include documents, videos, and files, which users can access, download, or email to themselves for later use.

Table of Contents

  1. How Swag Bag Works
  2. Adding Resources to Swag Bag
  3. Configuring Swag Bag on the Event Website
  4. Adding Swag Bag to the Mobile App
  5. How Attendees Use Swag Bag

How Swag Bag Works

    The Swag Bag feature allows attendees to collect useful resources shared by exhibitors during an event.

    • Exhibitors can add documents and videos to their booths.
    • Organizers can enable selected resources to be added to attendees' Swag Bags.
    • Attendees can view their saved resources, download files, or email selected items.

    Organizers can also configure resources to be added automatically when attendees visit a booth or interact with specific documents or videos.

    Adding Resources to Swag Bag

    1. Go to Event Backend.
    2. Navigate to Exhibitor Management → Documents.

    3. Click Add Document or edit an existing one.
    4. Enable the Add Swag Bag toggle.
    5. Save your changes.

    Automatic Swag Bag Addition

      Organizers can also configure resources to be added automatically to an attendee's Swag Bag based on their interactions.

      Resources can be added when:

      • An attendee visits a booth.
      • An attendee interacts with a document or video.

      This allows organizers to make relevant resources available to attendees without requiring them to add each item manually.

      Configuring Swag Bag on the Event Website

      • Organizers can make Swag Bag accessible through a menu item on the event website.

      • This menu will display all items added to the swag bag.

      Adding Swag Bag to the Mobile App

      Organizers can also make Swag Bag accessible through the vFairs Mobile App.

      To add Swag Bag to the app:

      1. Go to Event Backend → Mobile App → App Builder.
      2. Open the Quick Links section.
      3. Search for Swag Bag.
      4. Add it to the menu.
      5. Save your changes.

      Once added, attendees will see the Swag Bag menu item in the mobile app.

      Important: Attendees must first add resources to their Swag Bag through the Hall/Exhibitor menu item before those resources appear in their Swag Bag.

      How Attendees Use Swag Bag

      Attendees can access and manage their saved resources through the event website or mobile app.

      On the Event Website

      Once the Swag Bag menu is enabled, attendees can open it to view their saved resources.

      Depending on the available resource, attendees can:

      • View saved documents and videos.
      • Download documents and files.
      • Email items to themselves for later access.

      On the Mobile App

      Attendees can add resources from exhibitor booths, view their saved items, and email selected resources directly from the mobile app.

      Adding Resources to Swag Bag

      1. Open the Hall/Exhibitor menu item in the mobile app.
      2. Navigate to an exhibitor's booth.
      3. Browse the documents and videos available in the booth.
      4. Tap the Add to Swag Bag icon displayed against the resource you want to save.

      The selected resource will be added to the attendee's Swag Bag.

      Viewing Saved Resources

      1. Open the Swag Bag menu item in the mobile app.
      2. View the documents and videos you have added.
      3. Open a resource to access its content.

      Emailing Resources

      Attendees can email selected resources to themselves or anyone else.

      To email resources:

      1. Open the Swag Bag menu item.
      2. Tap the Email icon in the top-right corner.
      3. A list of saved documents and videos will appear.
      4. Select the resources you want to email.
      5. Enter the recipient's email address in the field at the bottom.
      6. Tap Send.

      The selected resources will be sent to the email address provided.