How to add and manage sessions

Learn how to create and manage sessions on vFairs. This article also covers editing and bulk actions to manage sessions easily.

A session in vFairs is a scheduled event or presentation part of your overall event agenda. It can include keynote addresses, panel discussions, webinars, or on-demand videos. Sessions help structure the content of your event, enabling attendees to easily navigate the different segments and choose which ones to attend based on their interests.

Table of Contents

Adding a New Session
Update Sessions

Adding a New Session

To add a new session to your vFairs event, follow these steps:

1. From the left navigation panel, select Session Listing under the Sessions section.

   
   
   
   
   
   
   
   
   
   
   
   
   
   
   

2. Click the + Add Session button to start creating a new session.
   
   

3. Use the form to input details for your session. 
   
   

Refer to the table below for descriptions of each field:

4. Upload a session video file, provide a replay URL, or link content from the Video Library.

5. In the Advanced Settings, there are additional options to fine-tune the session:

6. Once all fields are complete, click Save Session to finalize and add it to the event.

How to Edit a Session

Here's how you can edit a session:

1. In the list of sessions, search for the session you want to update.
2. Click the pencil icon next to the session title.
   
   
   
   
3. This will open the Update Session form.
   
   
4. Modify the session title, description, session type, and session track.
5. Adjust the advanced settings as needed (e.g. handouts, session tabs, surveys, etc.)
6. Click "Save" to apply your changes.
   
   

Managing Sessions

Here are some actions you can take to manage your sessions

Reorder Sessions

Here's how you can reorder the sequence of your sections:

• Locate the Reorder button at the top of the session listing.
  
  
  
  
• Click the Reorder button to enable the drag-and-drop function.
• Drag sessions into the desired order by clicking and holding on the session name, then moving it up or down the list. 
  
  
  
  
• Once satisfied with the order, click the "Done Reordering" button on the top.

Search & filter Sessions

If you need to find sessions quickly, you can use the search bar to search by keywords.

Alternatively, you can filter sessions. 

• Click on the Filters button located next to the search bar.
• From the drop-down menu, select the relevant filters:
  • Session Type: Choose between live, on-demand, or pre-recorded sessions.
  • Track: Select specific tracks to view sessions associated with that track.
  • Language: Filter by the language of the session.
  • Status: Filter sessions by status (e.g., active, inactive).
    
    
• The list will update as you select a drop-down option.
• Clear the filters if needed by clicking the Clear all link next to the "Applied Filters" list. 
  
  

Bulk editing sessions

You can also take some bulk actions on the sessions. These are:

• Delete: Permanently remove the selected sessions.
• Deactivate: Remove the sessions from the active agenda.
• Export: Download details of the selected sessions in CSV format.
• Generate QR Codes: Create QR codes for the selected sessions.
• Set Sequence by Start Time: Reorder sessions automatically by start time.

Here's how to go about it:

• Select multiple sessions by checking the box next to each session title.
  
  
  
  
  
• Once you’ve selected the sessions, click on "More" to reveal the bulk actions:
  
  
  
  
• Click on the desired bulk action.
• Confirm the action when prompted (e.g., confirm deletion or deactivation).