Add and manage sessions

Learn how to create and manage sessions on vFairs. This article also covers editing and bulk actions to manage sessions easily.

A session in vFairs is a scheduled event or presentation part of your overall event agenda. It can include keynote addresses, panel discussions, webinars, or on-demand videos. Sessions help structure the content of your event, enabling attendees to easily navigate the different segments and choose which ones to attend based on their interests.

Adding a New Session

To add a new session to your vFairs event, follow these steps:

From the left-hand navigation panel, select Sessions under the Sessions section.
In the top-right corner of the screen, click the + Add Session button to start creating a new session.
Use the form to input details for your session.

Refer to the table below for descriptions of each field:

Field	Description
Session Title	The name of the session displayed to attendees.
Description	A brief summary of what the session will cover. Formatting tools are available for customization.
Session Type	Defines the format of the session (On-Demand Video, Webinar, etc.).
Session Track	Group the session under a specific theme or track (optional).
Language	The language the session will be held in.
Replay URL	If the session is available on demand, provide a link to the session recording.
Video Library	Select an uploaded video from your existing media library for on-demand or semi-live sessions.

On-Demand Session: A pre-recorded session that attendees can watch at any time during the event.

Semi-Live Session: A pre-recorded session that is scheduled to play at a specific time, simulating a live experience for attendees.

4. Upload a session video file, provide a replay URL, or link content from the Video Library.

5. In the Advanced Settings, there are additional options to fine-tune the session:

Field	Description
Handouts	Attach downloadable files such as PDFs or presentations for attendees to access during the session.
Session Tabs	Add interactive tabs for additional content, resources, or Q&A features during the session.
Session ID	A unique identifier for the session, automatically generated or manually entered for tracking purposes.
Survey	Attach a survey to gather attendee feedback post-session.
Poll (Mobile Only)	Add a poll that mobile users can interact with during the session.
No. of Seats	Set a limit on the number of participants allowed to attend the session (optional).
Keywords	Assign relevant keywords to the session to help attendees search and find it more easily.
Location Name	Specify a physical or virtual location name for the session if applicable.
Location URL	Provide a URL link for the session’s virtual or external location.
Upload File	Upload additional materials for the session such as videos or documents.
Floor Plan	Link the session to a specific location on the event’s virtual venue floor plan (if applicable).
Status	Toggle the session’s status (active or inactive).
Show in Landing Page Agenda	Enable or disable whether the session appears in the event’s public agenda on the landing page.
Enable Q&A	Enable Q&A functionality for the session, allowing attendees to ask questions.
Show Q&A In Listing	Show Q&A for the session directly in the event’s session listings.
Open URL in App Webview	Opens the provided URL within the event’s mobile app for easy access by attendees.

6. Once all fields are complete, click Save Session to finalize and add it to the event.

How to Update a Session

Here's how you can update a session:

In the list of sessions, find the session you want to update.
Click the pencil icon next to the session title.
This will open the Update Session form.
Modify the session title, description, session type, and session track.
Adjust the advanced settings as needed (e.g. handouts, session tabs, surveys, etc.)
Click "Save" to apply your changes.

Managing Sessions

Here are some actions you can take to manage your sessions

Reorder Sessions

Here's how you can reorder the sequence of your sections:

Locate the Reorder button at the top of the session listing.
Click the Reorder button to enable the drag-and-drop function.
Drag sessions into the desired order by clicking and holding on the session name, then moving it up or down the list.
Once satisfied with the order, click the "Done Reordering" button on the top.

Search & filter Sessions

If you need to find sessions quickly, you can use the search bar to search by keywords.

Alternatively, you can filter sessions.

Click on the Filters button located next to the search bar.
From the drop-down menu, select the relevant filters:
- Session Type: Choose between live, on-demand, or pre-recorded sessions.
- Track: Select specific tracks to view sessions associated with that track.
- Language: Filter by the language of the session.
- Status: Filter sessions by status (e.g., active, inactive).
The list will update as you select a drop-down option.
Clear the filters if needed by clicking the Clear all link next to the "Applied Filters" list.

Bulk editing sessions

You can also take some bulk actions on the sessions. These are:

Delete: Permanently remove the selected sessions.
Deactivate: Remove the sessions from the active agenda.
Export: Download details of the selected sessions in CSV format.
Generate QR Codes: Create QR codes for the selected sessions.
Set Sequence by Start Time: Reorder sessions automatically by start time.

Here's how to go about it:

Select multiple sessions by checking the box next to each session title.
Once you’ve selected the sessions, click on "More" to reveal the bulk actions:
Click on the desired bulk action.
Confirm the action when prompted (e.g., confirm deletion or deactivation).