This article explains where these QR codes come from and outlines the steps to generate them using the event management system's backend.
Introduction: Scavenger hunts are a popular engagement tool at events, providing a fun and interactive way for participants to explore and engage with different aspects of an event. A crucial element of digital scavenger hunts is the use of QR codes, which participants scan to verify their visit to specific locations or booths.
Step 1: Access the Event Management Backend
- Log In to the Backend: Start by logging into the backend of your event management platform.
- Navigate to the Engagement Tab: On the left side of the dashboard, you will find various tabs related to different functionalities. Click on the 'Engagement' tab.
Step 2: Manage Scavenger Hunt Settings
- Open Scavenger Hunt Module: Within the Engagement tab, select 'Scavenger Hunt.' This option takes you to the management area for all scavenger hunt-related activities.
- Review Items Listed: Before generating QR codes, review the list of items or locations that participants will need to visit as part of the hunt. Ensure that each item is correctly described and marked for inclusion in the scavenger hunt.
Step 3: Generate QR Codes
- Initiate QR Code Generation: On the Scavenger Hunt page, locate the 'More' button at the top right corner of the interface. Click on this button, and from the dropdown menu, select 'Generate QR Codes.'
- Automatic QR Code Creation: Choosing this option will trigger the system to automatically generate QR codes for each item listed in the scavenger hunt. These codes are designed to be unique to each scavenger hunt activity and are linked to the specific items participants need to find.
Step 4: Implement QR Codes
- Distribute QR Codes: Once generated, the QR codes can be printed or digitally distributed to be placed at the respective locations or booths within the event. Make sure they are easily accessible and visible to participants.
- Inform Participants: Clearly communicate to your attendees how the scavenger hunt works, where they can find the QR codes, and what they need to do to participate. This can be done through pre-event emails, announcements at the event, or through the event app.
Conclusion: QR codes are a powerful tool for enhancing engagement at events through activities like scavenger hunts. By following these steps, event organizers can efficiently generate and deploy QR codes that facilitate interactive and enjoyable experiences for all participants.
Best Practices:
- Test QR Codes: Always test the QR codes before the event to ensure they scan correctly and are linked to the correct items.
- Monitor Engagement: Keep track of how participants are interacting with the scavenger hunt and use this data to make real-time adjustments if necessary.
QR codes add an element of technology-driven interaction to scavenger hunts, making them more engaging and enjoyable for attendees while providing organizers with a simple tool to enhance event participation.