This guide will walk you through the process of adding a panelist to your event using the event management platform, from initial setup to sending an automated panelist invitation via Zoom.
Introduction: Incorporating knowledgeable and engaging panelists into your webinars and events can significantly enhance the participant experience and contribute to the overall success of the session.
Step 1: Access the Speakers Management Interface
- Navigate to Speakers Tab: Begin by logging into your event management dashboard and click Sessions in the left navigation menu.
- Click the "Sessions Listing" section and select the "Speakers" tab.
Step 2: Add a New Speaker
- Click Add Speaker: Once in the Speakers tab, click on the "Add Speaker" button. This action will open a form where you can input details about the new panelist.
- Enter Panelist Details: Fill out the form with the following information:
- Speaker Name: Enter the full name of the panelist.
- Profile Picture: Upload a professional image of the panelist. This image will be used in promotional materials and during the event.
- Designation and Employer: Provide the current job title and the organization the panelist is associated with.
- Bio: Include a brief biography, which is optional but recommended, as it helps attendees understand the panelist's background and expertise.
Step 3: Assign the Speaker to a Session
- Session Assignment: As part of the speaker setup, you will have the option to assign the panelist to a specific session or webinar. Select the appropriate session from a dropdown or list within the form.
- Display Options: Decide where this panelist’s information should be displayed:
- Event Listing: Choose if the panelist should be visible in the general event listings.
- Landing Page: Opt whether to feature the panelist on the event’s main landing page.
Step 4: Sending the Panelist Invitation
- Automated Email Notification: Upon successfully adding the panelist and associating them with the designated session, the system will automatically initiate an email to the panelist through Zoom. This email includes all pertinent details about the webinar, such as the date, time, and a panelist link, which allows them to join the webinar directly on the event day as a featured panelist.
Conclusion: Adding a panelist to your event or webinar requires attention to detail and careful coordination, but by following these steps, you can ensure a seamless integration of experts into your program. This process not only simplifies the management of event speakers but also enhances the quality of content offered to attendees.
Best Practices:
- Early Coordination: Begin the process of adding panelists well in advance of the event date to allow ample time for any necessary preparations and to address potential issues.
- Clear Communication: Ensure that all communications with the panelist are clear and include all necessary information about the event and their role within it.
- Feedback and Follow-up: After the event, follow up with panelists to gather feedback on their experience, which can help improve future events.
By meticulously managing the addition of panelists and leveraging automated tools like Zoom for communications, event organizers can efficiently enhance their event’s appeal and provide valuable insights to their audience.