Follow this simple guide to learn how to add a location to your sessions.
Step 1: Go to Sessions
First, log into your platform and navigate to the Sessions section. This is where you manage all your event sessions, including adding, editing, or deleting them.
- Tip: You’ll need the appropriate permissions to add and modify sessions, so ensure you have access rights if you're unable to find this section.
Step 2: Click on "Session Locations"
Within the Sessions section, look for an option labeled Session Locations.
- Clicking on "Session Locations" will bring you to a page where you can view, add, or edit the locations linked to your sessions.
Step 3: Click the "Add Location" Button
On the top right of the Session Locations page, you will see the "Add Location" button. Click on this button to begin the process of creating a new location for your session.
Step 4: Fill in the Required Fields
Once you click the "Add Location" button, a new drawer will appear. Fill in the relevant fields present in this drawer.
Step 5: Save and Create Your New Location
Once all the required fields are completed, look for the Save button at the bottom right of the drawer. Click Save, and your new location will be created and added to the list of session locations.
Step 6: Assign the Location to Your Session
Now that you have created the location, it’s time to link it to the appropriate session(s). Go back to your Sessions section, select the session you want to assign the location to, Click "Edit" button and scroll down to "Advance settings". In advance settings, choose the newly created location from the drop-down menu or location selector.
Note: Location can only be selected if the Mode of attendance is Hybrid or On Site.
Why Adding Locations is Important
Adding locations to your sessions provides several benefits:
- Clear Instructions for Attendees: When attendees have a location associated with each session, they can easily navigate to the right place, whether it’s a room in a convention center or a virtual meeting link.
- Better Event Organization: Organizing sessions by their respective locations helps you manage the flow of events more efficiently, especially in large-scale events with multiple concurrent sessions.
- Improved Communication: Ensuring that every session has a designated location reduces the chances of confusion among speakers, attendees, and staff.
Conclusion
Adding a location to a session is a quick and straightforward process that enhances event organization and attendee experience. By following the simple steps above, you can ensure that each session is properly linked to a location, whether physical or virtual.
Good luck with your session setup, and feel free to reach out if you need further assistance!