How to add and manage documents in the document library

The Document Library at vFairs allows organizers to upload and manage event materials, making resources like brochures and presentations accessible and searchable for attendees through booths and event pages.

What is a Document Library?

The Document Library at vFairs is a feature that allows event organizers and exhibitors to upload, manage, and share various documents with attendees during an event. This can include brochures, presentations, whitepapers, and other resources relevant to the event or booth. 

Documents are uploaded through the backend and can be made accessible to attendees via booths or event pages. i.e. Resources tab

Organizers can conveniently upload all documents in one centralized location and assign them to specific booths, eliminating the need to upload documents individually for each booth. These documents will then be accessible within the booths or through the resource tab in the event platform, allowing attendees to search, view, and add them to their swag bags seamlessly. 

 

How to Add and Manage Documents?

1. Login to the admin portal, and navigate to the “Event Content” section in the left menu. Click on it to expand, then select “Document Library”

 

2. Click on ‘Add Document’ button and click Upload or Add Url button to add document.

3. Upload button has the following fields:

 

Field	Description
Click to upload	Click here to select and upload a document file directly from your device.
Associated with Booth (Toggle)	Toggle this option to link the document with a specific booth, making it available as part of the booth's resources.
Booth (Drop Down)	Select the booth you want to associate this document with from the list of available booths.

 

4. Add URL button has the following fields:

 

Document Title	Enter a name for the document.
Description	Provide a brief detail about the content of the document.
Content URL	Paste the URL of the document if hosted externally, or upload a file directly.

 

5. After all the fields are filled, click on the ‘Save Document’ button. The document will then appear on the listings screen. 
6. Documents have Preview, Copy Url, Edit, and Delete options in the Actions column of the listing. 

By following this guide, users can efficiently upload, manage, and assign documents within the document library, ensuring seamless accessibility and organization.