--- title: How to add and manage speakers from the organization backend description: Learn how to add a new Speaker from the "All Speakers" tab in the organization dashboard. After adding the speaker, you will be able to assign them to any event session within your organization. --- [Skip to content](https://help.vfairs.com/knowledge/how-to-add-and-manage-speakers-from-the-organization-backend#main-content) English Show submenu for translations [Customer portal](https://support.vfairs.com/care?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Customer portal](https://support.vfairs.com/care) Welcome to vFairs Help Center - There are no suggestions because the search field is empty. 1. [Help Center](https://help.vfairs.com/knowledge?hsLang=en) 2. [Organization Management](https://help.vfairs.com/knowledge/organization-management?hsLang=en) # How to add and manage speakers from the organization backend ## Learn how to add a new Speaker from the "All Speakers" tab in the organization dashboard. After adding the speaker, you will be able to assign them to any event session within your organization.   **Step 1: Navigate to “All Speakers” Tab from Org. Dashboard** From the Organization Dashboard, click on the “All Speakers” tab in the side menu. This will direct you to the “All Speakers” screen. **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXfupe_LI6-2hEKgRG5osLFAq-GU1txai4FF0bl7C4P0vUlJk0VTZDVE3B6Zs-IEIgI9ftshTz5u9d8bGMhRnx75EoowCfw3Lhbr0MradKrH_mbEJ7wCUEJXelKPsom2uOJLt0j_iZrT73iJQqlTg6jKZRdc?key=Jl6ZVMPV0RYmnZgx6uFkPQ)** **Step 2: Click on “+ Add Speaker” Button ** Click on the “+ Add Speaker” button located at the top-right corner of the "All Speakers" screen. This will open the Add Speaker menu. **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXcaC8rLr6EaqIWshDUkOpVLNzJrTRdpGgxq5reK0WFXQ9F3vgD4W-OpOyE_7E7T-zGE0vXHdYAOyS0pUQYljXwLa2bvn9d4nYNicycQwJpAdTf7r0HhKI3jwaww6_IjKhiGboWcnNKvaublcFny4rtftr4?key=Jl6ZVMPV0RYmnZgx6uFkPQ)** **Step 3: Fill in Speaker Details:** In the “Add Speaker” menu, you need to provide the following details to add a new speaker: **Mandatory Details:** - First Name - Last Name - Email ID (must be unique) **Optional Details:** - Profile Image - Company/Organization Name - Speaker Bio - Additional Bio (upload as a PDF) ![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXfg76oIseOoS4ZyU4Dt6Fgy88hhjYMFXjd2Ed3hxmDBW3ZsR1QiXs1zcwCk-u15NsElRmWLTVVesyJ0RSgKM_70DtLYi_okzVlLHWsx1myQ-64Tbxtw3Xzjp8o57rNw_Cta5VZnPhMHKVN9xLOawuWQMhNw?key=Jl6ZVMPV0RYmnZgx6uFkPQ) ![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXczgZ6VCZMsCmBVg0g1eZUeekLTMjlwLBL2mRzynM2LVP2ZSy6J3EfVQYXXl-TT2_CuAAiB9DUnwY3Y6YzF4MJIP2CtcIdu4xOS4JxcVM883yJLi36CgMxhHZv_6Afv7sNzCU4spz9pTMbIaHERM-y5goDh?key=Jl6ZVMPV0RYmnZgx6uFkPQ) **Selecting an Existing Speaker:** You can also choose an existing speaker from the "Select Speaker" dropdown menu. An existing speaker is someone who is already in the system. When you select a speaker, their details will automatically fill in the Add Speaker fields, and you can edit them as needed. **Note:** All previously added information will be extracted, but any previous event session assignments will not be included. **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXcWX44EW5cA5gT1NvqFhmVWxyierqRFO4uTjEK6bBMnPR31ZDE8IPVq8VASL4Uw3p_iIWdJkPpDxO0QB0vQnjAi-LPbR97QpCc0TXtkA4aPV3eqXlDV_g2beWSuS-f5CNdVj0Cw1L7km1Kk65qL-GDz0HJC?key=Jl6ZVMPV0RYmnZgx6uFkPQ)** **Step 4: Saving the Speaker** After entering the details, click the "Save" button at the bottom-right corner of the menu to add the new speaker. This will create a new speaker at the organization level without assigning them to any sessions. You can move on to the next step to assign them to event sessions. ![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXfeca5EJSZI8rAQljaHnjluNzSmKnT5NojTIov0qYxZzRF-crNySPfKeptdKIOwy7y00BkiX6oD1rUN_do3N_fXBF9zavJtIrQGe5qjgu8LlgDYjSDXKA4-E2FE3RigD7Vgvg7Q89hzHFaMc4YCylR3zRh7?key=Jl6ZVMPV0RYmnZgx6uFkPQ) **Step 5: Assigning Event Sessions to a Speaker** To assign event sessions to a speaker, after entering the speaker details in the Add Speaker menu, click on the "Assign Event" tab. This will take you to the session assignment screen. **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXdNMMwFcn52c5b3Rfu8eNL5Y9QEb1jnr4NhhD79EtxAPu50qCj5fXHLsdCrUk6LY-ron0vOXDI5pdJ6tK_mgguzBFWECKbqZqkquLYScCIa1rzyuHQQkwt7ZPZ2A656Gz0Iiu0fnWNU-7EQkAxnHkZ6KKs?key=Jl6ZVMPV0RYmnZgx6uFkPQ)** **Step 6: Adding Events to a Speaker** Click on the “+ Add Event” button from the "Assign Event" tab. This will display the event & sessions assignment menu. **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXfVMl3XU0zeFrsVLXsuibtj6K5s32IWnfndRo0OVLxMyagJ9-PyoCMANetf3TNbtXh2rroiDcOJxz3V-Ewl2ZDYrkvKM9Fhz4bwLWGnpJ_a8W_IstGQiIf-yKRCXi4TKmAHJE4sC6zqjnfvhJnFZcWS53JZ?key=Jl6ZVMPV0RYmnZgx6uFkPQ)** **Step 7: Selecting Event Sessions for a Speaker** In the event assignment menu, all event sessions will be displayed in the "Select Event" dropdown. You can select one or multiple event sessions from this menu. After making your selections, click the "Assign" button to proceed to the session assignment menu. Please note that assigning sessions is mandatory for any selected event. **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXeqIiTOzpeKEzfuka19XrN7B7BtGwaL_U0VA0RyrXEvijjeX21eiisc56bB1V6fvEBVZcpDnoLyW1AGtUQNNI_r8MI6czxfGHYy3-867pHSi2PnKhgNb1M1DIZ8l9Shhc6Wo_v-6CTFFQg__I9eRMG0hQlt?key=Jl6ZVMPV0RYmnZgx6uFkPQ)** **Step 8: Session Assignment** In the session assignment menu, all selected event sessions will be displayed. You need to enable the "Assign Session" toggle to access the session assignment options. **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXc5k3TX72xWwgvb1gTcU-q2B2eBP651SL4s8biMpFhh3pcpNcDFD8k-KR1ulT2C7XC_1H_9GqC7KLjNYEXxCQL_YEloVuRyKMZlAe7EWRMqGFP7CQ26WW__6c4z1yPhpSoyZIVl06o0UPRONwE7n-zVCph0?key=Jl6ZVMPV0RYmnZgx6uFkPQ)** **Step 9: Assigning Sessions** You can select a session from the "Select Session" dropdown menu, where all available sessions for the selected event will be listed. To assign additional sessions, click on the "+ Assign Another Session" option. **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXddKAssM1AFVxVJpz6p3I9rUgcFXfr4kUupUgLLJ-xDHNSxxTdXwO__ZpxpP3m8y81VzwnAbFircaPxQGSIbFVMfnic2u_nIun61QWSjGxZ1qgxT-DEEkHmGstceahr83pby2gnKAT8AeXnOxHDQd88-G--?key=Jl6ZVMPV0RYmnZgx6uFkPQ)** **Step 10: Saving Session Assignment** After selecting the sessions from the dropdown, click the "Assign" button to assign the chosen sessions and events to the speaker. **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXedCmo8Z3N4ufmK85uy6AXSd8ybnHWBQEa6Dbgf5_UZ5VrraSKLgdVIA0YwINFQOsbAOk5m-BaMy0pgPiwTE5eUSBO9F6sOLZZC74D7dK8Yy5RakBXGtTsveboS5sDooN2XUwmsNXCdmhoYSCveS69KcAEX?key=Jl6ZVMPV0RYmnZgx6uFkPQ)** By following these steps, you can effectively add speakers and assign events and sessions to them. You can also edit the event and session assignments as needed through the Edit menu. **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXcnaXuOXBhsmYAV3IAXkNAG6RREObzgwwj9bMT8Jtg3l9E7yz-reDIQUpOrhxYwD950OUX2irIhZeFURIBbfuoCCuMwA-r3bgiby0mB2GUFLJqhEQ9OabKgZmOM1OapvjuBNaIqud0pauYQU05VR6GPSYdk?key=Jl6ZVMPV0RYmnZgx6uFkPQ)** **Viewing Speaker Details** You can view speaker details, including the speaker bio, assigned events, and sessions, by clicking on the "View Details" option. This will allow you to review all relevant information about each speaker. **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXdaVn4BtCE7Z-lVw6cv0jKfC7UfD6iYy5Mk4h0JqB0Ha6gYDqQ-H2LuNCmwKSQbFfF7sVGuzdAoHhpeWQJQ35JzNg-u0CrNRUgaBi5-khaun_U4dayJajgPOQ_QvNmIIHYQm8_tVOZdQ7fiZFzI_58twBQ?key=Jl6ZVMPV0RYmnZgx6uFkPQ)** **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXeWwV0Nrr_w9kISl-riGzqHe7Fpt0H0jJ_IXOX0apYv6K4cC7EBdO1dKurSYUJKenCzBb67gTfS_RHy-nvwlaYeNALHG9ExN7bGmDKtn3RZ-D4MC2hhhHPWVO4e9NhvR7vHBTytohadoVqtBYy5YZLEg07u?key=Jl6ZVMPV0RYmnZgx6uFkPQ)** - [Organization Management](https://help.vfairs.com/knowledge/organization-management?hsLang=en) - [Event Setup & Navigation](https://help.vfairs.com/knowledge/event-setup-navigation?hsLang=en#main-content) - [Document Library](https://help.vfairs.com/knowledge/event-setup-navigation?hsLang=en#document-library) - [Translations And Labels](https://help.vfairs.com/knowledge/event-setup-navigation?hsLang=en#translations-and-labels) - [Attendee Management](https://help.vfairs.com/knowledge/attendee-management?hsLang=en) - 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