This guide will walk you through the process of adding one speaker to multiple sessions within the vFairs platform, ensuring a smooth and efficient scheduling experience.
Introduction: In the dynamic environment of virtual events, the ability to assign a single speaker to multiple sessions can greatly enhance the organization and diversity of the agenda. This capability is particularly useful for keynote speakers who participate in various capacities across an event.
Step 1: Access the Sessions Section
- Navigate to the Control Panel: Log into your vFairs event management dashboard with appropriate credentials.
- Locate Sessions: In the left navigation menu, find and click on the "Sessions" section.
Step 2: Session Listing Tab
- Open Session Listings: Within the Sessions section, click on the "Session Listing" tab. This will display a comprehensive list of all the sessions planned for your event.
Step 3: Manage Speakers
- Navigate to Speakers Screen: From the session listing area, proceed to the "Speakers" screen. This screen lists all speakers associated with your event.
- Edit Speaker Details: Find the speaker you want to assign to multiple sessions and click the 'Edit' icon adjacent to their name in the speaker listing. This action opens the edit drawer where you can modify speaker details.
Step 4: Assign Multiple Sessions
- Add Sessions: Scroll down in the edit drawer to the section labeled "Add Session." Click this option to link your speaker to a specific session.
- Associate Additional Sessions: If you want to assign the speaker to more than one session, click the 'Add Another Session' button located at the bottom right of the drawer. Repeat this step as needed to include all relevant sessions.
Step 5: Save the Changes
- Update Speaker: Once all sessions are correctly associated with the speaker, ensure to click the 'Update Speaker'' button to save your changes. This final step confirms the assignments and updates the event schedule accordingly.
Conclusion: Adding a speaker to multiple sessions in vFairs is a straightforward process that can significantly improve the flow and coherence of your event's program. By efficiently managing your speakers' engagements, you enhance both the participant and speaker experience, ensuring that your event leverages its key voices to their fullest potential.
Best Practices:
- Speaker Preparation: Ensure that speakers are informed of all the sessions they are involved in and understand the expectations for each.
- Schedule Review: Regularly review the event schedule to avoid any conflicts or overlaps that may occur with multi-session speakers.
- Attendee Communication: Update attendees about the speaker's multiple roles within the event, which can help draw attention to key sessions and improve audience turnout.
By following these steps and recommendations, you can effectively manage multiple speaker engagements within your event, creating a richer and more engaging virtual experience for all attendees.