How to add speakers and manage speakers

This guide explains how to add speakers, assign them to sessions, and manage them within the vFairs platform.

If you wish to grant speakers access to the virtual platform or mobile app, you must create user accounts for them in the vFairs system. While user accounts can be automatically generated when adding new speakers, a setting must be enabled to do so. By default, this setting is disabled.

To enable automatic speaker account creation:

1. Go to Event Setup.
   
2. Expand the Advanced Settings under the General section.
3. Toggle on the option to Enable Speaker Creation Through Webinar Listing.
   
4. Scroll to the bottom of the page and click Update to save your changes.

Adding a new speaker

To add a new speaker to your event, follow these steps:

1. From the left navigation menu, select Sessions, then click on the Speakers tab to view the speaker listing page.
   

2. Click + Add Speaker.
   

3. Enter the speaker's details, including their Headshot, Name, Email Address, Company/Organisation Name, and Bio.
   

4. Scroll down to select the session(s) the speaker will be presenting in.

   Toggles:

   • Hide in Listing: Enable this to hide the speaker from the agenda listing.
   • Hide in Mobile App Speaker Listing: Enable this to hide the speaker from the speaker hub in the mobile app.
   • Session Moderator: Enable this if the speaker will moderate the session.
   • Send Setup Email to Speaker: Enable this to send the speaker a setup email, allowing them to add more detailed information to their user account.

5. If the speaker is presenting or moderating multiple sessions, click + Add Another Session to assign them to additional sessions.

6. Click Add Speaker to save the speaker's profile.
   

For speakers assigned to automated Zoom sessions, an email invite for their Zoom session(s) will be sent automatically when their profile is saved for the first time.

Searching and Managing Existing Speakers

To manage or edit speaker profiles, follow these steps:

1. From the left navigation menu, select Sessions, then go to the Speakers tab.
   

2. On the speaker listing page, you can:

   • Filter speakers by session
   • Sort speakers by name, email, or session
   • Search for speakers by name or email address
     

3. To edit a speaker’s profile, click the pencil icon next to their name.
   

4. Make the necessary changes on the speaker edit screen, then click Update Speaker to save your changes.