How to Create a Registration Confirmation Email for Attendees

This article walks you through the steps to create and assign a confirmation email template for attendee registrations.

Overview

Once an attendee completes their registration, it's important to send a confirmation email that acknowledges their signup and provides next steps. In vFairs, you can fully customize this Registration Confirmation Email using system email templates and link it to your registration form.

✅ Steps to Create and Assign a Registration Confirmation Email

🔹 Step 1: Create the Confirmation Email Template

1. Go to the Marketing section in the left navigation menu.

2. Click on System Emails.

   

3. Find the template titled User Sign Up and click the Edit icon (✏️).

   

4. Update the required details based on your event’s branding and tone.

   

    

5. Click Continue, Add in your email draft, review the email, and then click Save.

   

🔹 Step 2: Assign the Email to Your Registration Form

1. Navigate to the Registration section in the left navigation menu.

2. Click on Form Builder.

   

3. Locate the Attendee Registration Form and click the Edit icon (✏️).

   

4. Scroll to the field labeled User Confirmation Email Template.

   

5. From the dropdown, select the Sign Up Email Template you just created.

6. Click Save to apply changes and your registration confirmation email is ready.

🧠 Why It Matters

• Ensures every registrant receives immediate confirmation and event details.

• Reduces confusion and follow-up inquiries.

• Allows for personalized messaging, branding, and logistics info.

💡 Pro Tips

• Use tags (e.g., How to Create a Registration Confirmation Email for Attendees, ) to personalize emails.

• Include login links, event access instructions, and calendar invite buttons if applicable.

• Test the email by registering yourself to ensure formatting and content are correct.