How to create and manage polls

Learn how to create and manage polls in vFairs, from setting up poll titles and questions to scheduling and launching them during your event. This guide covers editing and customizing poll settings for seamless participant engagement.

What is a Poll?

Polls allow organizers to collect instant feedback, measure engagement, and understand participants' preferences during live events. Polls can be run immediately, scheduled, or associated with specific sessions or event locations to boost interaction and engagement.

Steps to get started

Access the Polls Module

Login to the event backend.
From the left navigation menu, click on Engagement and select Polls from the list.

Polls Listing Page Overview

The Polls listing page provides an overview of all polls created within the event. The listing includes the following columns and actions:

Column	Description
Poll Title	Displays the title of the poll.
Poll ID	Unique identifier for the poll (copyable for easy reference).
Launching At	Date and time the poll is scheduled to launch.
Closing At	Date and time the poll is set to close.
Poll Location(s)	Displays where the poll will appear in the event (e.g., Lobby, Booths, etc.).
Show Results	Indicates if poll results will be displayed to participants (Yes/No).
Status	Interactive toggle to set poll as Active/Inactive.
Action	Options to manage the poll (Edit, Delete, Duplicate, View Results).

Pre-Built Poll Templates

To help you get started, the Polls listing includes four pre-built templates. You can use them as is or customize them:

Event Expectations
What are your expectations from this event?
Session Feedback
How was the session?
Networking Satisfaction
How was your networking experience?
Overall Event Rating
Rate the overall event experience.

Creating a New Poll

To create a new poll, follow these steps:

Click the Create Poll button on the Polls listing page. This will open a form drawer titled Create Poll.
Fill Out the Poll Creation Form:

Field	Description
Poll Title	Enter a clear title for the poll (e.g., "Session Feedback Poll").
Poll Description	Provide a brief description of the poll’s purpose.
Poll Launch Mechanism	Select whether the poll will launch manually or at a specific time, location(s), or both.
Launching at	Select the date and time when the poll should start.
Closing poll at	Select the date and time when the poll should close.
Where should the poll display?	Choose the area/page (e.g., Lobby, Exhibit Hall, Webinars) where the poll will appear.
Display Results to Participants	Choose whether participants will see the poll results after submitting their responses (Yes/No toggle).
Post Poll Submission Message	Enter a thank-you message participants will see after they submit their responses. Example: "Thank you for participating!"
Status	Set the poll status as Active to launch it or Inactive to save it for later.

Once you’ve completed the form, click Create Poll to save it. The new poll will now be displayed on the Polls listing page.

Managing Polls

After creating a poll, you can manage it easily from the Polls listing page:

Edit a Poll: Click the Edit icon to update the poll’s title, description, or settings.
Edit Poll Questions: Click the gear icon to add or modify poll questions using the poll form builder.
Delete a Poll: Use the Delete option to remove a poll you no longer need.

Adding Poll Questions

Click on the Edit Poll Questions icon next to the poll title.
The Poll Form Builder will open, allowing you to add or edit questions.
Select a question type from the basic fields (e.g., multiple-choice, text field, star rating).
Customize the question labels and configurations as needed.
You can also add an image to your question or with answer choices.
Once done, click Save to finalize your poll questions.

Adding Polls to the Navigation Menu

To make your polls accessible to participants, follow these steps:

Navigate to Event Content > Navigation Menu.
The Navigation Menu Builder will open.
Click to expand the Below Header section in the menu editor.
Click Add New Item to create a new menu option.
Search for the option labeled NATIVE_POLL and select it from the list.
Customize the menu item by adding a label, changing the icon, and selecting the poll you want to display.
Set the Context to Popup and choose the audience type the poll should be visible to (e.g., all users or specific user types).
Ensure that the poll is marked as Active before saving the menu changes.

Now, your polls will appear in the event’s navigation bar, and participants can engage with them.

Note: The below steps will help you update the navigation menu and add your poll to the event’s site.

You can learn more about the navigation menu here

By following these steps, you can create, manage, and launch polls effectively, increasing participant engagement and gathering valuable feedback throughout your event.