Assign booth representatives to interact with attendees and make your booth experience more engaging during live event days.
Step 6 of your booth setup focuses on assigning Booth Representatives, enabling your team to connect with attendees effectively. These representatives will have access to the platform to manage chats, meetings, and interactions on the live event days.
Adding Booth Representatives
1. Add Booth Reps
Click the ‘Add User’ button to create accounts for your booth representatives.
2. Fill in the Required Fields
When adding a representative, you will be prompted to provide the following details:
- First Name: This field is prepopulated with your booth’s name as a prefix. For example:
- Microsoft HR Rep John Smith
- Dell Booth Rep John Smith
- Admissions Counselor Jamie
While optional to remove, keeping this prefix is recommended as it helps attendees quickly identify representatives by their company or role.
- Available Chat or Meeting Times: Set up specific times when the representative will be available to engage with attendees during the event.
3. Save and Notify
Once you’ve filled out the details, click ‘Save’. The representative will be added to the Listing Screen, and an email will automatically be sent to them with instructions to set up their account profile and password.
Managing Booth Representatives
From the Listing Screen, you can perform the following actions for each representative:
- Edit: Update the details of an existing booth representative.
- Delete: Remove a representative if they no longer need access.
- Resend Setup Email: If the representative did not receive the initial setup email, you can resend it.
Finalizing Booth Representatives
Once all your booth representatives have been added and configured, click ‘Continue’ to proceed to the final step of your booth setup.
Why Add Booth Representatives?
Booth representatives are the face of your booth during the event. Assigning them ensures that attendees can interact with knowledgeable team members, fostering meaningful connections and enhancing your booth’s overall effectiveness.