---
title: How to create a custom email workflow for registrants
description: vFairs allows complex email sequenced workflow so based on fulfillment of a criteria a registrant can receive a totally different email template based on what was configured by the organizer.
---
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# How to create a custom email workflow for registrants
## vFairs allows complex email sequenced workflow so based on fulfillment of a criteria a registrant can receive a totally different email template based on what was configured by the organizer.
#### Setting Up Custom Email Sequences in vFairs Registration Forms
This guide outlines how to create **dynamic, personalized email sequences** in vFairs, where specific emails are sent to registrants based on their form responses. This ensures every attendee receives relevant communication tailored to their registration profile.
### **Step 1: Access the Registration Form Builder**
1. **Log into your vFairs event backend.**
2. Go to **Forms → Registration Forms.**
**=**
---
### **Step 2: Create form fields on which you want dependency.**
1. **Create new fields** or modify existing ones (e.g., "Job Role," "Industry").
2. **Save the registration form**
3. Go to form settings and select custom email template.
---
### **Step 3: Create the criteria for email trigger.**
1. **Create criteria for Custom email template:**
- After selecting the "Custom Email\_template", click on the view button.
- Here you can create criteria or multiple criteria(s) for triggering the email. Multiple can be created using AND and OR operators.
### **Step 4: Create Personalized Email Sequences**
**Select the email template you want to send:**
- From the drop down, select the email template you want to send.
- If email template isn't created, you can create the email template from Marketing \>\> System emails.
---
### **Step 4: Customize the Email Template**
1. **Use the Email Builder**:
- Design your email using the drag-and-drop editor available in the platform.
- Insert **dynamic fields** (like {FirstName} or {Industry}) from the list of the tags to make the emails personalized
- You can use **HTML code blocks** or predefined templates as well.
2. **Add Relevant Content:**
- Tailor the content according to the audience segment (e.g., educators get details about webinars specific to their industry).
- Preview emails to ensure they display correctly across devices.
---
### **Step 5: Test and Activate the Email Campaign**
1. **Send Test Emails:**
- Use the **Send Test** option in the list of system emails to verify the email’s formatting and personalization .
- Ensure all dynamic fields are rendering correctly
Here is a video explanation of How to create custom email workflow/sequence for registrants:
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