--- title: How to request a sample in allowance negotiation description: vFairs makes requesting samples easy for exhibitors and booth representatives by providing access within the Allowance Negotiation feature. Follow these steps to request a sample --- [Skip to content](https://help.vfairs.com/knowledge/how-to-request-sample-in-allowance-negotiation#main-content) English Show submenu for translations [Customer portal](https://support.vfairs.com/care?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Customer portal](https://support.vfairs.com/care) Welcome to vFairs Help Center - There are no suggestions because the search field is empty. 1. [Help Center](https://help.vfairs.com/knowledge?hsLang=en) 2. [E-commerce](https://help.vfairs.com/knowledge/e-commerce?hsLang=en) 3. [Allowance Negotiation](https://help.vfairs.com/knowledge/e-commerce?hsLang=en#allowance-negotiation) # How to request a sample in allowance negotiation ## vFairs makes requesting samples easy for exhibitors and booth representatives by providing access within the Allowance Negotiation feature. Follow these steps to request a sample ### **Step 1: Log in to the Portal** Open your web browser and navigate to the exhibitor back-end portal for your event. Log in using your admin credentials. #### **Step 2: Access the E commerce Dashboard** Once logged in, locate the eCommerce dashboard from the navigation menu. This is where you can manage product entries, negotiate Allowances and make sample requests.  #### **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXdiVMEUlD4NwUz3QpCVqkMoesWT-j5Pz0nOnSIL_CljQI-3xZYtZy8T0Palhbqmbh19Dc_7uhG7AU55fD4K7eRRWCqfxhjGHbjV-B-1K2Y9J4jv0wEskf_W0KN-H9RzWTF0cvkJnbwVpLMHKvGpcyjtWJqo?key=MhT3ZZ7FB1Fb7JBckmbdhQ)** To learn more about Negotiating Allowances click here:  [Negotiate Allowances](https://2978594.hs-sites.com/knowledge/how-to-negotiate-allowances-using-the-allowance-negotiation-feature?hs_preview=GdAUthoh-181104185689&&hsLang=en) #### **Step 3: Select the Item for Sample Request** Find the product or item for which you want to request a sample. In the item entry, look under the "Actions" column for a three-dot icon. - Click on the three-dot icon. - From the dropdown menu, select the Request Sample option. **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXcUpYckvAXbU2sWcfj9IGvNkjzIXrlC4c0807wOtidbidS8jOgaXI9T-cwzlhlv_EETYdyKzewb-weQ8xyKTtGp5t1TCy-tR1DBA-stHQoupMKriGQaXyf1UdiVcoqeO-Xe5xCbATLhNbAdXTsv0zIxIKql?key=MhT3ZZ7FB1Fb7JBckmbdhQ)** #### **Step 4: Enter Sample Request Details** After clicking Request Sample, a side panel will open containing two fields: - Number of Cases: Enter the number of cases you would like delivered. - Comments: Add any specific notes or instructions for the admin, such as preferred delivery details or item specifications. **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXdGB-TCqSe49OBzLtSLydIHCjxffCIACYXn-Xt19g1em9JnHW4xSV-6NPjHU82v5iUB4v2-3UkzLCI8jaFMcAmg809a5sDVfStyJE4GG0c7tgXerj-SRTN00RJFzjC4ivt3LIT26Cm0B1MR-p8sea1ufhrW?key=MhT3ZZ7FB1Fb7JBckmbdhQ)** #### **Step 5: Submit the Request** Once all the necessary information is entered, click the **Request** button at the bottom of the side panel. This action will submit your sample request to the event admin. #### **Step 6: Admin Review and Sample Request History** The request is sent to the event admin for review. The admin can access the Sample History section, available at the top-right corner of the table on their dashboard, to view all requests. #### ![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXcq1DFQYxx4i1-zovQwE90Lbtz9K_cTsm8FDEO0OA_Nt00iSCgCksr3RGuuaKrGiA4Z_SfwD6qcSULbAlRw0c0v8yz_df9e-5igED9ucnjYVEtZb8acBwtGlDVG4jAAF9wOih4i--3CfvqRyqNCT_VCoa6o?key=MhT3ZZ7FB1Fb7JBckmbdhQ) **Key details available in the Sample Request History include:** - Item Name - Vendor - Number of Cases - Comments - Date and Time of Request Within the Sample History pop-up box, an **Export** option is available to download the sample request data in CSV format: - **Admin:** Can download sample requests for all vendors. - **Booth Admin:** Can download sample requests for only their respective booths. **![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXeaxGa4c5Iev6mobg5Hxe1WFMz1AvCFlEt0ZuKzeYntvGkAx1TK3wjnjwS3s5OO2FZDYe8Aaxom8efSfTjjPAbv3xqwUHzyB3xVpg-b8bo6JXvyUpylQEiL88-tgPd4LWno4cgpfKsPa6KYHup-BG6HqTkj?key=MhT3ZZ7FB1Fb7JBckmbdhQ)**   Note: Exhibitors can only view their own requests, while the admin has access to all sample requests made by exhibitors. 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