---
title: How to Set Up a Form for Attendees to Register for Sessions
description: This guide explains how to allow attendees to select the sessions they wish to attend directly from the registration form. It also shows how to display selected sessions in the confirmation email with the option to download an ICS calendar file.
---

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# How to Set Up a Form for Attendees to Register for Sessions

## This guide explains how to allow attendees to select the sessions they wish to attend directly from the registration form. It also shows how to display selected sessions in the confirmation email with the option to download an ICS calendar file.

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### **1. Log In and Open Form Builder**

- Log in to the **Event Backend**.
- Navigate to the **Registration** dropdown and click on **Form Builder**.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXftNLdvtL8npvR9kphGEj3v6qbr25GAyDF-rHsdL14y5kANzW7emCWHsxZmNKN2DCoK03cAIFri7JLFxFHJ0-wKfGJ1P_z5oSbQXBi0EeoZLmgdyR24FEuUoWsStooio6f7z5xfvg?key=gcaotvB92QNUha-e-rO7lA)

### **2. Access the Registration Form**

- In the Form Builder interface, locate the **Registration Form** section.
- Click the **Edit Form Fields** button to begin customizing the form.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXd-mNBrnVdf0fNBacLJx69xYK_fe22Kmqh69EPOPDcup9fh_IT8uBtIR_9Oh8YKtBd8GTlzVDzF2ryAUuRNiYP-YR_9Ta8MMqab7IvZdOWBlr65LBFYsKzob4vdyUwpDGR_BIBXzA?key=gcaotvB92QNUha-e-rO7lA)

### **3. Add the Session Field**

- In the **Predefined Fields** section, find and click on **Session** to add it to the form.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXeCga4B2uClgSrHM3XSyxna3Cr4YC4wPT3hNAOq8aErmbbBMQz9OOYCsYjfYC122NhtIvqTIcG3Z2EyES4VhAR2kAzBL0NSk-NVVaTHJvRXaeMhiVk1rvTMjQ4KCMA8EbLJCmd9Zg?key=gcaotvB92QNUha-e-rO7lA)

### **4. Position and Configure**

- Adjust the session field’s position within the form.
- Configure any required settings such as label, requirement, or multi-selection.
- Click the **Save Form** button to apply the changes.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXdaaLixcmLbgGmtE7oYC4lquRPiMiLO3YQfia7VK28XaOztj61aXJLjIOi3j87HdZJmUSVW5cOPt7XfSZ8g1i0O9oBQihPyu9UYK8QheUQV0sBc5KQBFIXWyG7t0MXNRJ_fWMn4wA?key=gcaotvB92QNUha-e-rO7lA)

### **5. Edit the Confirmation Email**

- Navigate to **Marketing \> System Emails** and locate the **Sign Up** email.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXd_lvOwc_VptN7eiIv7fFYvl-8ve0N32ZgZWU3fiaST_MnnJJ5DKaca0TRmW_sRS7rGq1TAJ9UUdOKOiPG2QJ0rPFwha1onrXyhP-qoUyR4ChJEWC8I0nNhdZk-8EUr5SOsNNxxBQ?key=gcaotvB92QNUha-e-rO7lA)

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXfzaRHNUCEs6S-v9vAcrbJThm2tcZzssYtgGhhZ776M4fd7GUEXP5U6c-aqpra2SwBL4uZKEgnJ0vVz-YvsmYb9z0EIzj9B_2Ylqpl0RBYhMsHvzlIWVzmMU7910JeU8f1HVpwmyw?key=gcaotvB92QNUha-e-rO7lA)

- Click the **Continue** button to edit the email template.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXfuBo2k1slAgcTpVpLMYePKLUD6beYg3g3J_KIOl6qWNpFPuNCpgJpSKWXUJ0smi1CSQ8BOCOhGJdZieEMXWa-ilY8kmDPW-EuI_teq5_vtLDJ3JhCWYLFGFRJ2vX-yo4R2tDuc_A?key=gcaotvB92QNUha-e-rO7lA)

### **6. Add Session Details and Calendar Option**

- Insert the following merge tags where session details should appear in the email:
  
    - **{{selected\_sessions}}** – This tag displays the attendee’s selected sessions along with timings.
    - **{{add\_session\_button}}** – This tag adds a button to download the ICS file for calendar integration.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXck7EWG69BzmNewUoJtafKXUEDzd4xjlhQMErI1Skr_OSErqnkH_JBYF-qg8hen2Mm0p3Zikf6Sx45YvqcGdC8t7mvsn42e4RgP7Z7ajKzIP8fKdGXsHHeTQaFmNUuZX1g7TehoNA?key=gcaotvB92QNUha-e-rO7lA)

- Click **Save** to confirm the email updates.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXf0C_ibcVv7IeuRNUneKSPsFNCsvWBJrFsh7yOkBZ0qqnRZjDYKcVEDxwmVIs_StnAsVelhwI6pZ7Qi1pLthmKh0G2L5W0bET_KPZSidMts__WDWkW2umg7j5kU2ndYDZHJXgN1eA?key=gcaotvB92QNUha-e-rO7lA)

#### **Outcome**

Attendees can now select their preferred sessions while registering.  
Their confirmation email will display their selected sessions along with a button to download an ICS file. This file can be imported into calendar apps such as Google Calendar, Outlook, or Apple Calendar.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXf7sjxaVX4YsWLso7T0XL1jw6OAWwN4y43QwhteT-TLGrUxVzKNXLW0UrWB3UauWOnG3uWDXWpiWvDGmgikTGPj8WdiRTOdjehjecV2mw5ZAdSOX81oIO7BWdd89MAEqylrHkwc?key=gcaotvB92QNUha-e-rO7lA)

**Note:** If the registration form has the “Show in Local Timezone” toggle enabled, the selected sessions will display in the attendee’s local time both in the confirmation email and in the ICS file.

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