How to Set Up & Configure Sessions - Basic Settings

The Sessions module includes a designated set of settings categorized into "Basic," "Advanced," and "Session Types". Enabling or disabling each option or toggle within the settings section activates or deactivates specific functionalities.

STEPS FOLLOWED BY AN ADMIN/EVENT ORGANIZER

• Admin accesses the backend dashboard and navigates to the “Sessions” section from the left menu panel. They then click on the “Settings” button to configure session specific settings.

• The “Settings” section is classified into 3 major sections 

• Basic
• Advanced
• Session Types

Each of the aforementioned classifications have associated options that can be adjusted by the user to enable/disable various sessions specific capabilities on the platform.

 

• By default, users are directed to the "Basic Settings" section, which contains a variety of toggles, each serving a specific function as highlighted below:

Session Creation Drawer Settings

The initial toggles in the "Basic Settings" enable specific features that become available in the session creation drawer when organizers start adding sessions to the event.

Title	Description
Enable survey for sessions	If enabled, survey dropdown will appear in the sessions creation section to link respective sessions surveys created via our survey module.
Add Message/Title Session Type to My Schedule	If enabled, sessions with Message/Title as session type can be added to the “My Schedule” section.
Enable Polls for Sessions	If enabled, polls dropdown will appear in the sessions creation section to link respective sessions polls created via our quiz/poll module.
Enable Session Tabs Section	If enabled, additional tabs can be added to sessions as per an event’s requirement. For example: embedding a slido polls section.
Enable Floorplan Selection for Sessions	If enabled, sessions creation drawer will show an option to select and associate sessions to the floorplan created via venue builder.
Allow attendees to join the session minutes early	If enabled, event organizers can specify how many seconds before the start time attendees can join the session.
Save a Seat	If enabled, the save a seat functionality specific options will appear in the sessions creation section.
Allow Multiple URLs	If enabled, the multiple url functionality specific options will appear in the sessions creation section. This is specific to multilingual events where users will have the ability to join a session recorded in multiple languages through the sessions listing section.

Sessions Listing Layout

This set of toggles is related to the session layout, allowing adjustments to how sessions are displayed on the platform.

• Enable New Sessions Listing Layout:

If enabled, sessions will be arranged as per the new listing UI

New Listing

Old Listing

• Enable Multi-select Session Tracks:

If enabled, same sessions can simultaneously be linked with multiple tracks

• Enable Grid View for Sessions Listing:

If enabled, sessions will be listed in the grid view format

• Sessions Date Format:

Allows users to adjust the Date/Time format in the sessions listing section.

Sessions Q&A

The following set of toggles is related to configuring the Q&A section of sessions. These toggles control the functionality of the text-based Q&A box that appears alongside sessions, particularly for semi-live and pre-recorded sessions.

 

Title	Description
Enable Q&A Moderation	If enabled, attendee questions are reviewed by the session moderator and appear in the Q&A box once approved through the session listing's question section in the backend.
Enable Q&A Deletion Option	If enabled, the Delete option for Webinar Q&A will be available to Admin users only.
Make Sessions Q&A Public	If enabled, questions posted in the Q&A section of sessions are publicly visible to all users.
Enable Attendee Q&A Participation	If enabled, attendees can reply to questions posted in the Q&A section of sessions.
Display Latest Q&A at the Bottom	If enabled the most recent message within the sessions Q&A section will appear at the bottom in (ascending order), contrary to being posted at the top in (descending order).
Allow Linked Speakers to Reply to Sessions Q&A	If enabled, the users associated with sessions would only be able to reply to questions posted in the Q&A section of the sessions.

Sessions Rating

The session rating toggles control the activation of rating features for individual sessions and allow the enabling or disabling of additional options, such as rating session speakers or presentations.

 

Title	Description
Enable Sessions Rating	If enabled, a 'Rate Now' button will appear for each session, allowing users to submit session ratings.
Hide Speakers Rating	If enabled, the speaker rating option will be hidden from the session rating pop-up.
Enable Session Presentations Rating	If enabled, the presentation rating option will be hidden from the session rating pop-up.

Session Transitions

This section covers options related to the visibility of session transition features, enabling users to monitor upcoming sessions and quickly switch to the next scheduled session.

• Enable Automatic Session Transitions:

In the sessions listing the session group transitions automatically when one session ends, and upcoming sessions are opened automatically (Available in Old Sessions Listing UI).

• Enable Next Session Button:

If enabled, a 'Next Session' button appears on the session details page, allowing users to switch to the next session in the track once it has started.

 

My Schedule Settings

“Add to My Schedule” is a popular feature in the session listing section that allows users to create personalized schedules by adding their chosen sessions. The settings for this feature can be found in the basic settings of the session settings area.

 

Title	Description
Show My Schedule Tab	If enabled, an 'My Schedule' tab will appear in the sessions listing section, allowing users to create personalized schedules.
Set 'My Schedule' as Default Tab	If enabled, users will automatically land on the 'My Schedule' tab as the default section when accessing the session listing area.
"My Schedule" Position	Adjust the position of "My Schedule" tab in the sessions listing section.
Enable Add to Calendar for Sessions:	If enabled, an 'Add to Calendar' option will appear for each session, allowing users to add sessions to their personal calendars.

 

Additional Settings

• Auto-Create Speaker User Roles:

If enabled, speaker user roles are automatically created upon adding them to sessions.

• Auto-Refresh Sessions Listing:

If enabled, the sessions listing page automatically refreshes every 2 minutes, ensuring that ended sessions and other updates are reflected on the frontend.

• Enable Countdown Timer:

If enabled, a countdown timer will appear for live and semi-live sessions, showing the time elapsed compared to the session's total duration.