---
title: How to set up and configure Sessions - Advanced Settings & Session Types
description: Learn how to configure Advanced Setting & Session Types to provide event organizers with additional customization options for sessions beyond basic settings. These options allow for greater control over session features.
---
[Skip to content](https://help.vfairs.com/knowledge/how-to-set-up-and-configure-sessions-advanced-settings-session-types#main-content)
English
Show submenu for translations
[Customer portal](https://support.vfairs.com/care?hsLang=en)
Open main navigation
Close main navigation
- English
Show submenu for translations
- [Customer portal](https://support.vfairs.com/care)
Welcome to vFairs Help Center
- There are no suggestions because the search field is empty.
1. [Help Center](https://help.vfairs.com/knowledge?hsLang=en)
2. [Agenda Management](https://help.vfairs.com/knowledge/agenda-management?hsLang=en)
# How to set up and configure Sessions - Advanced Settings & Session Types
## Learn how to configure Advanced Setting & Session Types to provide event organizers with additional customization options for sessions beyond basic settings. These options allow for greater control over session features.
### **STEPS FOLLOWED BY AN ADMIN/EVENT ORGANIZER**
- Admin accesses the backend dashboard and navigates to the “Sessions” section from the left menu panel. They then click on the “Settings” button to configure session-specific settings.
| **Title** | **Description** |
| --- | --- |
| **Track Session Viewing Percentage for Attendees** | If enabled, the timer will be used for session tracking to identify the percentage of sessions watched by attendees. **NOTE:** This is primarily used when certificates functionality has been enabled for the events to assign certificates based on the extent to which sessions have been watched |
| **Enable Masked URL invite for Automated Zoom** | If enabled, this will create a vFairs invite URL for speakers instead of one from zoom. |
| **Hide Zoom App Link in the Session Pop Up** | If enabled, the ability to be redirected to the zoom app for watching zoom sessions will be hidden. **NOTE:** This is mainly used when event organizers want attendees to watch sessions within the platform’s embedded experience, rather than leaving the platform to open the Zoom app, particularly for tracking purposes. It also restricts attendees from accessing the session link and publicly sharing them with outside of the event. |
| **Twitter embed code** | Organizers can embed Twitter content to the event and would have to Visit https://publish.twitter.com/ to get the embed code as the direct twitter URL will not work. |
| **Enable New Abstract Management System** | If enabled, the new abstract management system will be activated for the event. **NOTE:** The event will accordingly be populated with the following items: - Abstract Management menu and sub-menus - Abstract Management module-specific forms - Abstract Management module-specific emails. |
| **Enable Ability to Edit Abstract** | If enabled, editing abstract options will be enabled for the listing page (old abstract management system). |
| **Enable Abstract Reviewer Assignment** | If enabled, the reviewer assignment system will be activated (old abstract management system). |
| **Enable Language Switcher Dropdown** | If enabled, a language switcher dropdown will appear in the session pop-up of the sessions listing section, allowing users to select and view the session in their preferred language. **NOTE:** This is primarily used in multi-lingual events. |
| **Enable Checkpoints Tracking** | If enabled, tracking is enabled at different milestones within the session. |
| **Allow Same Email for Multiple Roles** | If enabled, booth representatives and attendees can be added as speakers using the same email address. |
| **Enable Custom Filters** | If enabled, custom filters can be added in the sessions listing section along with default filters. **NOTE:** This allows event organizers to configure additional single or multi-select filters for sessions to increase the scope of classification. |
| **WHC Span (Time In Minutes)** | Allows users to add a custom span that will control the What's Happening Center interval. **NOTE:** By default, What's Happening Center shows up the details of the events occurring within the next hour. |
| **Enable SMS Reminders** | If enabled, SMS-based reminders will be sent to users. **NOTE:** Enablement of this toggle will enable the “SMS Campaigns” sub-menu visibility within the “Marketing” menu that allows organizers to set up campaigns based on the intended audience and initiate SMS. |
- The last set of settings, called "Session Type Settings," contains toggles to enable the specific types of sessions that will be used during the event.
Following are the session types that can be configured by the users:
- **Automated Zoom Webinar**
By default, this toggle will be enabled as a session type, and the associated session-specific configurations show up in the sessions creation drawer. The sessions are automatically scheduled on vfairs zoom accounts upon saving them via sessions creation drawer and syncing with zoom.
Associated settings linked with the session type are highlighted in the screenshot below:
- **Automated Zoom Meeting**
By default this toggle will be enabled as a session type, and the associated session specific configurations show up in the sessions creation drawer. The sessions are automatically scheduled on vfairs zoom accounts upon saving them via sessions creation drawer and syncing with zoom.
Associated settings linked with the session type are highlighted in the screenshot below:
- **External URL**
The default state of this toggle is off and must be enabled in the "Session Types" settings section for it to appear in the "Session Types" dropdown within the session creation drawer.
Main purpose of this type is to allow users to add session links which are hosted on external session hosting platforms such as client’s zoom licenses, Microsoft teams, stream yard, etc.
- **Embedded Zoom Webinar**
This particular session type lets users schedule embedded zoom sessions so that users watch sessions while staying in the vFairs platform. Additionally, users can either add their own “Meeting IDs” or vFairs zoom license’s “Meeting ID” upon creation of the session.
- **Semi-Live/Embedded Video**
This type is ideal for organizers who want attendees to experience a session as if it was live, even though a pre-recorded video has been added to the platform.
**NOTE:** The recommended recording formats are “Vimeo” or “Youtube” video links.
The client is not required to have a Vimeo Account. vFairs allows the client to upload videos using the Video Upload Form to upload their videos on vFairs Official Vimeo Account.
vFairs Vimeo Account is confidential and is not public. The videos will only be accessible from within the vFairs Platform or via the dedicated embedded link. This can restricted for each event's domain as well - blocking the embedment or usage of these videos on any other website / platform.
- **On Demand video**
This type is set for sessions that are pre-recorded in nature. These sessions are accessible at any time for the attendees, by clicking on the play button to access them.
Event organizers can optionally set a **Start Date/Time** for an on-demand session if they want that timestamp to appear in the **Session Listing** area.
Additionally, if a session was originally created as a **live session** with a specific start date and time and is later converted to an **on-demand session**, the original timestamp will remain intact, even after the session type is changed once the live duration has ended.
**NOTE:** The recommended recording formats are “Vimeo” or “Youtube” video links.
- **Poster**
This type is used for posting posters on the platform. The organizers accordingly get the ability to add poster files, thumbnails, and descriptive content upon setting up the session.
- **Message/Title**
This type is used when organizers want to display plain messages within the sessions listing area. For example: To highlight “Break” in the agenda.
**Note:** Handouts can now be added to sessions created under this type, if required.
- **Custom Embed**
This session type is to provide organizers with the ability to embed sessions hosted on platforms such as (live Vimeo Streaming, mux streaming, live YouTube streaming) within vFairs.
- **In-Person Webinar**
This type of session is specifically used in mobile app where sessions are displayed with their scheduled dates and timings but there is no joining aspect associated with them since the sessions are conducted in person.
- **Restream Webinar**
This allows users to host sessions on restream. This is usually used when sessions are being live-streamed.
Event organizers have to select the time and adjust the date and time of the sessions. The remaining restream-specific configurations are auto-populated upon saving the session.
- **vFairs Embedded Webinar**
This session type, vFairs Embedded Webinar (Sequel.io) is to host live webinars within the event.
- **Webinar/Breakout Webinar**
This lists down the sessions in the “Parent/Child” relationship. The sessions scheduled in the “Webinar” type are the parent sessions and the ones in “Breakout Webinar” are the sub-sessions associated with the session.
Additional session types that can be configured for the events are stated below:
- Scorm webinar
- Kudo Webinar
- [Organization Management](https://help.vfairs.com/knowledge/organization-management?hsLang=en)
- [Event Setup & Navigation](https://help.vfairs.com/knowledge/event-setup-navigation?hsLang=en#main-content)
- [Document Library](https://help.vfairs.com/knowledge/event-setup-navigation?hsLang=en#document-library)
- [Translations And Labels](https://help.vfairs.com/knowledge/event-setup-navigation?hsLang=en#translations-and-labels)
- [Attendee Management](https://help.vfairs.com/knowledge/attendee-management?hsLang=en)
- [Agenda Management](https://help.vfairs.com/knowledge/agenda-management?hsLang=en#main-content)
- [Session Management](https://help.vfairs.com/knowledge/agenda-management?hsLang=en#session-management)
- [Speaker Management](https://help.vfairs.com/knowledge/agenda-management?hsLang=en#speaker-management)
- [Speaker Management](https://help.vfairs.com/knowledge/speaker-management?hsLang=en)
- [Event Website & Landing Pages](https://help.vfairs.com/knowledge/event-website-landing-pages?hsLang=en#main-content)
- [Web Page Management](https://help.vfairs.com/knowledge/event-website-landing-pages?hsLang=en#web-page-management)
- [Registration & Ticketing](https://help.vfairs.com/knowledge/registration-ticketing?hsLang=en#main-content)
- [Registration](https://help.vfairs.com/knowledge/registration-ticketing?hsLang=en#registration)
- [Ticketing](https://help.vfairs.com/knowledge/registration-ticketing?hsLang=en#ticketing)
- [Payments](https://help.vfairs.com/knowledge/registration-ticketing?hsLang=en#payments)
- [Exhibitor Management](https://help.vfairs.com/knowledge/exhibitor-management?hsLang=en#main-content)
- [Booth Negotiation](https://help.vfairs.com/knowledge/exhibitor-management?hsLang=en#booth-negotiation)
- [Task Management](https://help.vfairs.com/knowledge/exhibitor-management?hsLang=en#task-management)
- [Booth Management](https://help.vfairs.com/knowledge/exhibitor-management?hsLang=en#booth-management)
- [Document / Video](https://help.vfairs.com/knowledge/exhibitor-management?hsLang=en#document-video)
- [Jobs](https://help.vfairs.com/knowledge/exhibitor-management?hsLang=en#jobs)
- [Sponsor Management](https://help.vfairs.com/knowledge/sponsor-management?hsLang=en)
- [Networking](https://help.vfairs.com/knowledge/networking?hsLang=en#main-content)
- [Chat](https://help.vfairs.com/knowledge/networking?hsLang=en#chat)
- [Chat Queue](https://help.vfairs.com/knowledge/networking?hsLang=en#chat-queue)
- [Video Matchmaking](https://help.vfairs.com/knowledge/networking?hsLang=en#video-matchmaking)
- [Reports](https://help.vfairs.com/knowledge/networking?hsLang=en#reports)
- [Meeting](https://help.vfairs.com/knowledge/networking?hsLang=en#meeting)
- [Engagement](https://help.vfairs.com/knowledge/engagement?hsLang=en#main-content)
- [Certificate Management](https://help.vfairs.com/knowledge/engagement?hsLang=en#certificate-management)
- [Scavenger Hunt](https://help.vfairs.com/knowledge/engagement?hsLang=en#scavenger-hunt)
- [Notifications](https://help.vfairs.com/knowledge/engagement?hsLang=en#notifications)
- [Survey](https://help.vfairs.com/knowledge/engagement?hsLang=en#survey)
- [LeaderBoard](https://help.vfairs.com/knowledge/engagement?hsLang=en#leaderboard)
- [Quiz](https://help.vfairs.com/knowledge/engagement?hsLang=en#quiz)
- [Reports & Analytics](https://help.vfairs.com/knowledge/reports-analytics?hsLang=en#main-content)
- [Registration and Ticketing](https://help.vfairs.com/knowledge/reports-analytics?hsLang=en#registration-and-ticketing)
- [User Journey Tracker](https://help.vfairs.com/knowledge/reports-analytics?hsLang=en#user-journey-tracker)
- [Post Event PDF Report](https://help.vfairs.com/knowledge/reports-analytics?hsLang=en#post-event-pdf-report)
- [Survey](https://help.vfairs.com/knowledge/reports-analytics?hsLang=en#survey)
- [Cross Event Report & Reporting 360](https://help.vfairs.com/knowledge/reports-analytics?hsLang=en#cross-event-report-reporting-360)
- [Marketing](https://help.vfairs.com/knowledge/marketing?hsLang=en#main-content)
- [Email Campaigns](https://help.vfairs.com/knowledge/marketing?hsLang=en#email-campaigns)
- [System Emails](https://help.vfairs.com/knowledge/marketing?hsLang=en#system-emails)
- [SMS Campaign](https://help.vfairs.com/knowledge/marketing?hsLang=en#sms-campaign)
- [AI Assistant](https://help.vfairs.com/knowledge/marketing?hsLang=en#ai-assistant)
- [Social Meta](https://help.vfairs.com/knowledge/marketing?hsLang=en#social-meta)
- [Web Notifications](https://help.vfairs.com/knowledge/marketing?hsLang=en#web-notifications)
- [Accommodation & Budget Management](https://help.vfairs.com/knowledge/accommodation-budget-management?hsLang=en#main-content)
- [Accommodation](https://help.vfairs.com/knowledge/accommodation-budget-management?hsLang=en#accommodation)
- [Attendee Mobile App](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#main-content)
- [Event Assistant](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#event-assistant)
- [Getting Started & App Access](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#getting-started-app-access)
- [Build & Customize Your App](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#build-customize-your-app)
- [Legacy App](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#legacy-app)
- [Sessions & Event Content](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#sessions-event-content)
- [Engagement & Networking](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#engagement-networking)
- [Event Operations & Insights](https://help.vfairs.com/knowledge/attendee-mobile-app?hsLang=en#event-operations-insights)
- [Lead Capture App](https://help.vfairs.com/knowledge/lead-capture-app?hsLang=en#main-content)
- [Reporting 360](https://help.vfairs.com/knowledge/lead-capture-app?hsLang=en#reporting-360)
- [Badge Printing & Check-in App](https://help.vfairs.com/knowledge/badge-printing-check-in-app?hsLang=en#main-content)
- [Printers](https://help.vfairs.com/knowledge/badge-printing-check-in-app?hsLang=en#printers)
- [Badge Design](https://help.vfairs.com/knowledge/badge-printing-check-in-app?hsLang=en#badge-design)
- [Integrations](https://help.vfairs.com/knowledge/integrations?hsLang=en#main-content)
- [Custom Workflow](https://help.vfairs.com/knowledge/integrations?hsLang=en#custom-workflow)
- [E-commerce](https://help.vfairs.com/knowledge/e-commerce?hsLang=en#main-content)
- [Product Management](https://help.vfairs.com/knowledge/e-commerce?hsLang=en#product-management)
- [Allowance Negotiation](https://help.vfairs.com/knowledge/e-commerce?hsLang=en#allowance-negotiation)
- [Venue Builder](https://help.vfairs.com/knowledge/venue-builder?hsLang=en)
- [Abstract Management](https://help.vfairs.com/knowledge/abstract-management?hsLang=en)
- [Group Meeting](https://help.vfairs.com/knowledge/group-meeting?hsLang=en)
- [Exhibitor Portal](https://help.vfairs.com/knowledge/exhibitor-portal?hsLang=en#main-content)
- [Booth](https://help.vfairs.com/knowledge/exhibitor-portal?hsLang=en#booth)
- [Search Attendee](https://help.vfairs.com/knowledge/search-attendee?hsLang=en)
- [Data Tags](https://help.vfairs.com/knowledge/data-tags?hsLang=en)
- [Organization Website](https://help.vfairs.com/knowledge/organization-website?hsLang=en)
- [AI Tools](https://help.vfairs.com/knowledge/ai-tools?hsLang=en)
[-1.webp?width=107&height=44&name=vfairs-logo-landscape-gradient-5%20(3)-1.webp "vfairs-logo-landscape-gradient-5 (3)-1")](http://vfairs.com)
vfairs.com Help Center
Copyright © 2026, vFairs LLC