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      How to setup PDF invoice for the registration?

      The PDF invoice summarizes the attendee's event registration, including ticket details, add-ons, taxes, discounts, and total payment. It serves as a formal record of their participation and payment status.

      Guide: Setting Up Invoices in vFairs Using the PDF Editor

      The vFairs system allows you to create and customize invoices for the paid events using a dedicated PDF Editor. This tool lets you design invoices that reflect your branding and include necessary details. Here's a step-by-step guide to help you configure and edit your ticket invoices:

      1. Access the PDF Invoice Configuration

      • Navigate to Registration >> Form Builder of your vFairs admin dashboard.

      • Go to Attendee Registration form. Edit ticket settings >> Select PDF Invoice Configurations from the menu.

      2. Configure Invoice Details

      • Choose the fields you want to include in your invoice. Common info might include:
        • Event name
        • Participant details
        • Ticket type and pricing
      • Add optional elements like terms, conditions, and disclaimers.

      3. Design the Invoice Using the PDF Editor

      • Open the PDF Editor tool to begin customizing the layout.
      • Modify the design by:
        • Adding your event logo and banners.
        • Including custom text, headers, and footers.
        • Formatting elements (e.g., font size, alignment, and colors) to align with your branding.

      Merge Tags and Their Summaries

      1. #{invoice_number}

        • Represents the unique invoice number for the order. Used to identify the transaction.

      2. {current_date}

        • Displays the current date on which the order summary is generated.

      3. {currency}

        • Denotes the currency in which the transaction is processed (e.g., USD, EUR).

      4. {user_details_rows}

        • Includes details about the user, such as their name, contact information, or address, in a tabular format.

      5. {payment_details}

        • Provides a breakdown of ticket types or items purchased, their quantities, and their respective amounts.

      6. {discount}

        • Shows the total discount applied to the order, if any.

      7. {total_tax_amount}

        • Reflects the total amount of tax applicable to the transaction, summing up individual tax rates.

      8. {total_amount}

        • Represents the total amount payable for the order after taxes and discounts.

      9. {total_invoiced}

        • Indicates the total amount invoiced, including all charges like taxes and discounts.

      10. {payment_method}

        • Specifies the payment method used by the customer (e.g., credit card, PayPal).

      11. {payment_date}

        • Displays the date on which the payment was made by the customer.

      4. Save invoice

      • Save your changes to ensure the invoice meets your expectations.
      • Review the alignment, content, and design thoroughly.

      6. Test the Invoice Process

      • Perform a test registration and generate an invoice to confirm:
        • All fields display accurately.
        • The format and layout are as intended.

      7. Make Updates as Needed

      • Return to the PDF Editor to adjust or update the template as your event requirements change.