Learn how to navigate the abstract submission process, from registering and filling out the abstract submission form to tracking and editing your submissions through the submission dashboard
Summary
The abstract management submission flow streamlines the process for authors to submit, edit, and track the status of their abstracts for conferences or academic events. It begins with user registration or login, followed by the completion of the abstract submission form, which includes fields for title, keywords, authors, and abstract body.
As soon as a submitter accesses the event’s landing page, they are redirected to the registration site to register and login to their submission dashboard.
STEPS FOLLOWED BY A SUBMITTER
1. Submitter adds preliminary details and registers for the event to submit abstracts
NOTE: If the submitter is already registered, they can click on "Log In" and access the dashboard using their credentials.
2. Upon accessing the dashboard, click on the “Add Abstract” button and select the type of abstract to be submitted.
NOTE: The abstract management module supports both "Poster" and "Podium" submission types. If no specific type is selected, the submission is automatically categorized under "All" as the default type.
Poster Submission:
In a poster session, the presenter develops a visual summary of their research on a poster, which is typically displayed in the platform's auditorium area. Attendees can browse, read, and ask questions related to the posters. Posters are usually available as an on-demand session, with associated content displayed in the auditorium, allowing users to engage in textual Q&A.
Podium Submission:
In a podium or oral session, the presenter delivers a live presentation to an audience, usually in a lecture-style format. They are assigned a specific time slot (e.g., 10–15 minutes) to present a summary of their research, followed by a brief Q&A session.
3. Complete the submission form by following the step-by-step process.
The form primarily captures the following information:
- Abstract Title, description, and associated files
- Primary author and co-author information
- Abstract tracks and categories
- Other information (subject to requirement)
NOTE: The number of steps in the form and the required information depend on how it has been configured by the event organizers.
4. Complete the profile section for the primary author and co-authors within the abstract submission form.
5. Choose from the predefined categories and tracks that best align with the submission.
6. Review the submission specific details added in every step prior to submission.
7. At the review step, click the "Submit" button to finalize and record the submission.
8. Confirmation emails are initiated to the Submitter as well as Primary author & Co-authors notifying them about the successful submission.
SUBMITTER DASHBOARD CAPABILITIES
- Post-Submission Edit Option
Submitters can edit their abstract even after submission by clicking the highlighted edit icon below. This action redirects them to the submission form, where they can make changes according to their preferences.
- Add Draft Submissions
Submitters can create and save drafts of their submissions for future editing and finalization.
- Submission Deletion Option
Submitters have the ability to delete their submissions if needed.
- View & Download PDF versions of Submissions
Submitters can access and download PDF versions of their submissions for easy reference.
- Reviewers' Evaluations
Submitters can view the evaluations provided by reviewers for their submissions.
- Track Submission Status
Submitters can monitor the status of their submissions based on the reviewers' decisions via the submission dashboard as well.
