How to Use Available Quantity / Inventory Management in E-commerce

The Available Quantity Management feature helps you track product inventory in real-time within your e-commerce setup. When attendees purchase items, the available quantity decreases—preventing over-ordering and ensuring accurate stock tracking.

Step 1: Enable Available Quantity Management

1. Navigate to the E-commerce section in your dashboard.

2. Open Settings (top-right corner).

3. Toggle on Enable Available Quantity Management.

Once enabled, this activates inventory tracking for your e-commerce products.

Step 2: Add the Quantity Field to the E-commerce Item Form

1. Go to the Form Builder under the Registrations tab.

2. Open or create your E-commerce Item Form.

3. Add the Quantity field to the form.

This field will now act as your stock counter, allowing you to define available units for each product.

Step 3: Add Items and Define Available Quantity

1. Go to the E-commerce dashboard.

2. Click Add Item or import via CSV.

3. For each item, enter a value in the Quantity field to set the available stock.

This value represents the total number of units available for purchase.

Step 4: How It Works on the Front-End

• Attendees will see the remaining available quantity when browsing products.

• Each time an item is purchased, the system automatically deducts the purchased amount from the available stock.

• When inventory reaches zero, the product becomes unavailable for further orders.

Summary

By enabling and configuring Available Quantity Management, you can:

• Automatically manage stock levels

• Display real-time inventory to attendees

• Prevent over-ordering

• Improve overall shopping experience