This article will guide you through the various settings available within the badge printing app, explaining how to optimize each feature for your event needs.
Introduction: Effective badge management is crucial for organizing successful events, offering streamlined check-ins, enhanced security, and a personalized attendee experience. The badge printing app provides a suite of settings that allow event organizers to customize how badges are issued and managed.
Step 1: Accessing Badge Printing Settings
- Navigate to the Badge Printing App: Start by logging into your event backend.
- Open Badge Printing Settings: Look for an option labeled "Badge Printing Settings" and click on it. This will bring up the settings screen where you can customize various aspects of the badge printing process.
Step 2: Understanding and Configuring Settings
- Hide QR Code:
- Setting: "Hide QR Code in the Events App if Badge Not Printed?"
- Function: This option, when enabled, hides the attendee’s QR code in the event app until their badge has been printed. This can enhance security and ensure attendees print their badges. Users will not be able to their QR code in the event app until their badge is printed via the badge printing app.
- External QR Codes:
- Setting: "Are you using a non-vFairs QR code to check in or print badges?"
- Function: Enable this if you are using QR codes from an external provider for check-ins or badge printing, ensuring compatibility with your existing systems.
- Notifications on Badge Print:
- Settings: "Send SMS Notification on Badge Print?" and "Send Email Notification on Badge Print?"
- Function: These settings enable the automatic sending of an SMS or email notification to attendees when their badges are printed, enhancing communication.
- To learn how to setup Email notifications for badge prints, please refer to This Article.
- To learn how to setup SMS notifications for badge prints, please refer to This Article.
- User Profile Visibility:
- Setting: "Show User Profile During Check-In / Badge Printing?"
- Function: This option allows the display of user profile details during check-in or badge printing, useful for verification and personalization.
- To learn how to setup this feature in detail, please refer to This Article.
- Consent for Badge Printing:
- Setting: "Enable Badge Printing Consent Form?"
- Function: Requires attendees to agree to a consent form before their badges are printed, useful for compliance and data protection.
- To learn how to set up the consent form, please refer to This Article
- Group Check-In and Printing:
- Setting: "Enable Group Badge Printing and Check-In?"
- Function: Allows multiple users to check in and print their badges simultaneously, ideal for groups attending together.
- Custom Self-Serve Home Screen:
- Setting: "Enable Custom Self-Serve Home Screen?"
- Function: Let the admin design a custom self-serve home screen that attendees use during the event, enhancing user experience and engagement.
- To learn how to design a self serve home screen, please refer to This Article
- Advanced Features:
- Setting: "Enable Facial Recognition?"
- Function: This cutting-edge feature, when enabled, allows facial recognition technology to be used during the check-in process, speeding up entry and enhancing security.
- To learn more about setting up and using facial recognition, please refer to This Article.
Step 3: Save
- Click on Update Settings button seen at the bottom right to save the changes.
Step 4: Implementing Your Settings After configuring the settings:
- Test the Configurations: Ensure that all settings are working as expected by conducting a test run before the event. Check the functionality of QR codes, notifications, and any custom screens or consent forms.
Conclusion: By effectively using the badge printing settings, event organizers can ensure a smooth check-in process, enhance security, and improve the overall attendee experience. Each setting within the badge printing app serves a specific purpose, from increasing security measures to enhancing attendee communication, and should be configured to match the specific needs of your event.
Best Practices:
- Regular Updates: Keep the badge printing app and its settings updated to take advantage of the latest features and security enhancements.
- Feedback Loop: Gather feedback from attendees and staff about the badge printing process to identify areas for improvement in future events.
Understanding and configuring the badge printing settings properly ensures that your event runs smoothly from start to finish, providing a seamless experience for all participants.